Job Requisition Number: 22534. Enabling the Business of UC Berkeley
To Serve by delivering best value business and procurement contracts, transactions and advice.
To Protect by ensuring highest level of compliance with UC policy and applicable local, State and Federal laws and regulations.
Supply Chain Management mission:
?Provide supply chain services that will support the academic and research mission. ?Provide guidance and supply chain process tools to campus departments and to central administration units. ?Ensure controls in the supply chain and maintain the highest level of compliance with UC policy and applicable local, state, and federal laws and regulations.
IMPLEMENT AND MANAGE STRATEGIC SOURCING AGREEMENTS ?Provides leadership and guidance on agreements for major campus initiatives, establishing and taking advantage of economies of scale to reduce campus expenditures and liabilities and identifies opportunities to pursue and track significant on-going cost savings or work load efficiencies. ?Serves as the campus expert within highly specialized subject matter areas by forming and managing cross-functional commodity teams to develop robust business cases, RFI, RFQ and/or RFP packages; evaluate proposals; and select successful bidders; ?Investigates, qualifies and selects supplier sources, and recommends additional bidders to ensure competition. ?Prepares and issues appropriate financial terms, usage restrictions and procedures, intellectual property rights, service terms, campus liability, and conformance with campus policies and legal review. ?Determines appropriate insurance coverage and ensures that contractors have required coverage, documented through correctly completed insurance ?Implement strategic sourcing contract agreements developed with through systemwide and campus initiatives; providing onboarding instructions for end users. ?Provide day-to-day project management of the strategic sourcing activities to ensure that project deliverables are achieved on schedule; ?Serves as primary representative on relevant advisory committees; including representing UC Berkeley for system-wide strategic sourcing initiatives with the Office of the President?s Strategic Sourcing eCOE.
CONTRACTING ?Provides leadership and expertise regarding procurement standards, product types, negotiation strategies, industry practices, relevant law, application of campus policies and contract issues. ?Develops and promotes policies, standards, practices, procedures, templates, and other essentials of an effective and strategic acquisition process.
SUPPLIER MANAGEMENT ?Manage supplier performance according to contract agreements, -monitor contract key performance indices, develop and monitor supplier scorecards -meet with suppliers to conduct quarterly reviews ?Monitor Berkeley?s contract compliance with our commitments to suppliers; ?Establish periodic alliance meetings between suppliers and customers; ?Promote increased utilization of agreement suppliers ?Drafts complex or highly specialized exceptions to agreement terms and conditions as required by campus guidelines, rules, regulations, etc.
STAFF DEVELOPMENT ?Participates in staff development that enables the staff member to stretch and grow; includes work on committees and assignments, formal and informal coaching and mentoring, regular training and conference attendance.
OTHER DUTIES AS ASSIGNED (may include but not limited to) ?May serve as SCM representative on relevant campus committees (e.g. Ergonomics Task Force, CACS, Zero Waste Working Group); partnering with other SME?s to meet campus goals ?As required, coordinates and ensures the execution of the agreement for the Regents. ?May draft and issue Work Authorizations for the award of specific work to contractors against appropriate master agreements.Education/Training ?Bachelors degree in related area and/or equivalent experience/training ?Certified Purchasing Manager (CPM) certification or Certified Professional in Supply Management (CPSM), is required within two years of being in the position. ?MBA preferred
Knowledge/Skills ?Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques. ?Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices. ?Advanced knowledge and understanding of specific contracting assignments. ?Advanced written, verbal and interpersonal communications; advanced ability to deal with broad and diverse constituencies with advanced customer service orientation and skills. ?Advanced organizational, presentation and negotiation skills. ?Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills. ?Advanced knowledge of the campus, including its infrastructure, goals, mission, rules, policies, guidelines, etc. ?Working knowledge of supply chain management and e-Procurement processes and practices ?Demonstrated ability to develop and execute RFI?s, RFP?s, and RFQ?s. ?Knowledge of statistical analysis and data retrieval and reporting ?Proficient in financial analysis, cost accounting, and total cost of ownership analysis techniques ?Excellent project management skills ?Ability to direct the efforts of cross-organizational workgroups, and to build consensus among a broad spectrum of diverse constituencies and at varying organizational levels ?Ability to analyze complex information and formulate logical and objective conclusions ?Demonstrated proficiency in the use of Microsoft suite of applications and online calendaring software.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.