Location Tillman G 01 Full/Part Time Full-Time Regular/Temporary Regular
College of Education Business Center/Grants Manager: College-level Fiscal Analyst for Centers, Institutes, Major Pgms and admin offices of the College of Education (CoE). Administers post-award & contract mgt for the college. Manages budgets, reviews requests, ensures compliance, prepares complex reports. Manages accounting for non-profit - Nat'l Dropout Prevention Network. High level of confidentiality & discretion required.
35% - Essential - Sponsored Project Mgmt: Manages financial aspects for all college grants from award to close-out including required cost-sharing. Works closely with the college grants office (CRCA) and Grants & Contracts Administration (GCA). Ensures PI approval is obtained on all expenditures and that they are both allowable and allocable on the project being charged. Approves and monitors college grant expenditures in buyWays and payroll. Prepares and/or approves corrections when required. Reviews college Assistantship/Fellowship report each term for accuracy and proper allocation of differential tuition costs for graduate assistants.
35% - Essential - Financial Mgmt: Coordinates procurement, disbursement, and revenue activities for the assigned units following federal, state, & CU policies & procedures. Serves as Procurement card liaison & buyWays requisitioner/invoice handler. Oversees deposits & reconciliations of revenues to ensure compliance with CU policies. Maintains auditable files. Attends required training. Performs professional accounting duties for non-profit (501c3) for Nat'l Dropout Prevention Network including management of 2 bank accounts. (These duties are performed by Accounting for Related Orgs for other non-profits but not this one.)
15% - Essential - Budgeting & Reporting: Prepares and submits annual departmental budgets including salary rolls. Processes budgetary actions such as amendments & revisions. Monitors expenditures, clears budget check errors, reviews funding requests & advises Deans/Directors. Reviews monthly detailed budget status reports & Statement of Changes & ensures transactions are accounted for properly. Processes corrections as needed & promptly identifies discrepancies. Prepares complex reports to help Deans/Directors or other managers make informed financial decisions.
10% - Essential - Personnel Mgmt/Payroll: Reviews all grant-funded personnel/payroll actions submitted to the HR Partner or Data Center for the entire college. Reviews payroll. Initiates paperwork for approved personnel actions for submission to college HR office. Processes payroll corrections as needed. Manages graduate assistantships for assigned units, including the online Assistantship/Fellowship report. Reviews summer pay authorization forms for dept faculty and monitors summer payroll. Coordinates on-boarding & off-boarding of all employees paid from grants and contracts in the college.
5% - Essential - Inventory: Facilitates inventory of fixed assets for assigned units. Prepares forms for surplus items no longer used or needed. Maintains inventory of departmental equipment ($1,000 - $5,000) not on capital inventory list but with high risk for being stolen on the Digital Asset Tracking system. Serves as mentor for Departmental Business Managers in the college.
A bachelor's degree in accounting, finance, business or related field and professional experience directly related, such as accounting, auditing, finance or commercial lending.
JOB KNOWLEDGE Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES Acts as Lead - Acts as a Lead by guiding the work of others who perform essentially the same work.
BUDGETARY RESPONSIBILITIES Develops Department Budgets - Responsible for developing one or more departmental budget(s). Estimated amount of budgetary responsibility in dollar amount must be added.
Six months of grant administration experience.
Standard Hrs: 37.5; Monday-Friday, 8am-4:30pm; Band: 06 (salary range of $39,960.00 - $52,000.00)
Friday, August 4, 2017
Tillman Hall on main campus.
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