The Supply Chain Inventory Manager – Perioperative Procedures is responsible for the management and operations of surgical services supply chain inventory and materials management information systems (MMIS). The focus of the Supply Chain Inventory Manager – Perioperative Procedures includes optimization of surgical services' distribution strategies and enhancing services and working capital with providers. The Supply Chain Inventory Manager – Perioperative Procedures ensures cost efficient and effective delivery of materials, alignment of vendor resources, appropriate supply cost reduction, standardization and utilization of supplies, and process improvement through qualitative and quantitative evaluation. The Supply Chain Inventory Manager – Perioperative Procedures is also responsible for team management including: professional development, training (and cross training), coaching and mentoring.
The Supply Chain Inventory Manager – Perioperative Procedures:
Establishes, implements, and administers department goals, and forecasts based on volume trends to meet budget, staffing, and inventory needs.
Ensures cost effective operation of all assigned areas (i.e. operating room, cath lab and IR) while assisting with appropriate budget preparation, monitoring, and controlling of assigned department inventory expenses associated with procurement, receipt, distribution, and charging of medical supplies.
Identities and implements methods for reducing operational, supply, and equipment expenditures while focusing on supply reduction, standardization and utilization.
Interacts with all levels of SCL Prime Vendor to ensure program is meeting and/or exceeding facility expectations.
Manages the coordination of updates for the MMIS system and ensures department compliance.
Maximizes revenue capture by ensuring effective patient charge procedures are met.
Ensures compliance with JCAHO, CDC, and other state and federal regulatory agencies.
Interacts frequently with physicians, nurses, department managers, supervisors and other professional and non-professional staff members to provide Supply Chain Management inventory services.
Assess customer satisfaction levels while obtaining direct feedback regarding the department performance, resolves problems, and identifies new opportunities to improve services and cost effectiveness.
Attends surgical services VAT and other team meetings to discuss new products and product introduction.
Creates care site standardization team for operating room to identify savings and standardization opportunities.
Serves as an inventory gatekeeper ensuring proper analysis, review and contract compliance of products and/or equipment.
In cooperation with sourcing and category management, provides ongoing investigation and implementation of new and replacement products.
Reviews utilization patterns and reports unusual variances; reports reduction opportunities.
Serves as liaison between supply chain, staff and vendors to ensure accurate and timely product conversions.
Supports, provides, clarifies, and ensures adherence to care site, system, and departmental direction and policies and incorporates department within the strategic goals of the hospital.
Possesses a thorough understanding of the surgical services environment and keeps current on industry developments.
Assures timely completion/accountability of surgical services budgets, data reporting, human resource activities, employee communication and other functions as assigned.
Examines alternative methods of providing required services in order to reduce departmental supply and personnel costs.
Combines ethical judgment with technical skills within the policy and legal guidelines of the institution: understands the legal, social, economic and political forces which influence the health care system.
BA or BS in Business, Natural Sciences, Medical related, Supply Chain, or related degree expected.
Master degree preferred – especially in nursing or supply chain
RN preferred – especially in an operating room environment.
Evidence of recent and relevant continuing education and personal improvement.
RN preferred – especially in an operating room environment.
3 – 5 years managing multiple associates in a complex environment.
Requires a minimum of five to seven years of inventory management experience which includes extensive knowledge of medical/surgical supplies, computerized inventory control, charge capture systems and par-level replenishment methods.
Experience managing complex multi-million dollar surgical services inventories and reducing inventory values as they flux based upon patient volume and case mix index indicators.
Effective organizational, communication and human relations skills are necessary as the incumbent will be coordinating several projects simultaneously and working closely with department managers and all levels of staff and subordinates.
Knowledge of MMIS, preferably Lawson, Epic, Par Excellence or other related inventory system.
KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills and Attributes:
·Project Management – Manage a portfolio of complex projects. Provide guidance to direct reports on effective project management.
·Stakeholder Management – Identifies and manages key relationships with department directors and senior leadership at the care site and system.
·Lean and Business Process Re-Engineering – Lead projects to lean out and redesign supply chain processes.
·Strong Analytics – Statistical analysis necessary to be able to assimilate large amounts of data to identify key supply chain trends or opportunities.
·Communication Skills - Able to communicate with all levels effectively and provide excellent customer service.
·Presentation Skills – Ability to develop and give presentations to senior leadership.
·Effective negotiation skills, organized, attentive to detail.Ability to work under tight deadlines and take direction from multiple parties.At the same time, able to make independent decisions and take responsibility for them.
·Able to work with multiple priorities while reporting to multiple superiors.
·Familiarity with ERP system supply chain module, Outlook, Excel, Word and PowerPoint.
People management and maximization – Builds a highly effective team by attracting new talent and developing the existing skills of existing leader.Creates career development and succession plans for the care site team.
Internally, interacts with care site senior leadership, department heads, physicians, clinicians and with colleagues in system SC while managing local supply chain staff.
Externally, develops good working relationships with supply vendors and holds them accountable to SCL Health Supply Chain policies.
Supervision is limited; the nature of the work is such that it is performed to a large extent on one's own responsibility after assignments are made.
We reveal and foster God's healing love by improving the health of the people and communities we serve, especially those who are poor and vulnerable.
Inspired by our faith,
•We will be distinguished as the premier person-centered health system and trusted partner.
•We will share accountability with clinicians and other stakeholders to coordinate care across all settin...gs and improve access, quality, health outcomes, and affordability.
•We will grow as community-based health networks to serve more people in partnerships with others who share our vision and values.
Caring Spirit - We honor the sacred dignity of each person.
Excellence - We set and surpass high standards.
Good Humor - We create joyful and welcoming environments.
Integrity - We do the right thing with openness and pride.
Safety - We deliver care that seeks to eliminate all harm for patients and associates.
Stewardship - We are accountable for the resources entrusted to us.