SUMMARY: AC Transit is looking for a dynamic Procurement and Materials Director who has a vast knowledge of the California market and strong leadership skills. The Procurement and Materials Director oversees the supply of products and services essential for our agencies' operations. They will strategize to find the most cost-effective agreements and providers. The Procurement and Materials Director's role is to determine the best ways to minimize our procurement expenses so the agency can invest in its growth and people.
The Procurement and Materials Director will oversee the relationship management of contracts, inventory control of warehouse materials, parts, and fixed assets for AC Transit. This individual will effectively team up with stakeholders across the agency to develop and implement supplier management strategies that result in optimization of supply at the lowest total costs. This position leads a high-performance team as well as manages the day-to-day procurement operations. This role will be critical to implementing supplier management best practice tools, systems, and methodologies as AC Transit scales for growth. The ideal candidate will have a strategic sourcing mindset. The position reports to the Chief Financial Officer and is based in Oakland, CA.
REPRESENTATIVE FUNCTIONS: • Leads all aspects of strategic supplier relationship management for materials and creates the vision and roadmap for the function. Develop appropriate internal and external Key Performance Indicators (KPI's), monitor industry intelligence, and infuse best practices for continuous improvement across the industry. • Develops, motivates, and manages a high-performing team. Builds talent development plans and encourages growth. • Drives an aligned, focused culture through clear performance targets and regular one-on-ones focusing on culture, mindset, negotiations process, stakeholder alignment and supplier development/conflict resolution. • Lead the process of sourcing and procurement strategy development and deployment. Identifies strategic suppliers to support current and new product needs. Creates and maintains supplier strategies. • Negotiates complex agreements and creates contracts that deliver measurable savings for the company. Manages and reports savings. Evaluate changes in the supply chain to optimize lowest total cost solutions for the company. • Ensure governance oversight for supplier metrics and performance management. Drive the development of procurement system improvements (working with IT as needed), processes and resources to reduce cycle times through increased automation. Focuses on process improvements for PO, controlsand approvals management. • Build plans to deliver annual cost savings goals while maintaining quality, optimizing total costs of ownership. Leverage supply chain expertise regarding requirements, timing or quantity of purchases, to maximize timing, profitability, and efficiency of the business. • Prepares, or directs the preparation of periodic and ad-hoc reports related to contracts administration and purchasing activities for both external department usage and upper management. • Serve as escalation point and thought partner for the team to resolve production issues including but not limited to risks to schedules, costs, and quality on a timely basis. Actively seeks and communicates mitigation opportunities and solutions. • Responsible for leading projects of varying complexity including those focused on cost reduction strategies, process improvements, and controls. • Interprets and administers the application of Federal, State, and District laws, regulations, policies, and procedures related to contracts and materials management. • Directs department activities related to the Disadvantaged Business Enterprise (DBE) and Small Local Business Enterprise (SLBE) programs. • Directs the sale of the District's surplus and/or obsolete equipment. • Collaborates with other transit and public agencies to develop cooperative procurements and to improve laws and regulations relating to purchasing, procurement, and contracts administration. • Directs the administration of the District's Corporate Purchase Card program. • Prepares and administers the budget of the Purchasing and Materials Department. • Performs related duties, as required.
MINIMUM QUALIFICATIONS: Education: Equivalent to a Bachelor's Degree from an accredited four-year college or university in Business Administration, Public Administration, management, or a related field.
Experience: Seven (7) years of verifiable and increasingly responsible experience in procurement administration and contracts management that includes at least three (3) years supervising procurement and materials management functions and assigned staff.
ADDITIONAL INFORMATION: Desirable: A proven track record of proactive leadership and federal and public entity experience a plus.
Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment.
THIS POSITION IS AN UNREPRESENTED POSITION
The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.
ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.