Advertised Summary Job Description: Reporting to the CIO of Columbia University Facilities and Operations (CUFO), the IT Project Manager provides direction, leads and manages the development and implementation of small and large Facilities application project with strategic impact on the core operations. The incumbent directs, coordinates, and supervises project-related activities of a diverse implementation team consisting of functional and technical staff; leads, directs, and coordinates the project team in the design of overall projects and in the development of implementation plans and project timelines; identifies and develops working relationships with affected constituencies at all levels; ensures that constituent representatives are kept appropriately informed of project activities and are encouraged to participate as appropriate; advises process teams representing constituent needs regarding cross-functional considerations, workflow integration and coordination, and optimization of best practices; identifies, secures, and coordinates implementation of internal and external resources and expertise as appropriate to achieve project objectives; ensures that the projects are proceeding according to timelines, meeting targets and expectations, and adhering to established operating parameters; directs status meetings and elevates issues and risks identified, and works with Project Sponsors, Management and Steering Committees to resolve and mitigate issues and risks; responsible for controlling overall project costs; and directs and monitors quality and audit compliance.
Responsibilities: Designs business improvement initiatives and leads change management efforts
Ensures all projects are completed on time, within budget and according to specifications
Sets and manages team and management expectations Plans, directs and co-ordinates a cross-functional team's activities to manage and implement a number of inter-related projects
Monitors and reviews all project economics to include costs, staffing requirements
Identifies and assembles the appropriate blend of resources to meet project requirements
Gathers business requirements from the key stakeholders, and develops the design of specific business processes and process flows to meet business requirements.
Develops functional design specifications for system, interfaces and reports, as needed.
Develops system test strategy, plan, scripts, and executes test scripts and liaises with technical staff and users to resolves test issues.
Primarily responsible for the management and hands-on development of business process, system design, test and end user training materials.
Works with senior management on identifying and managing project issues
Coaches and counsels members of cross-functional teams to accomplish project goals
Facilitates the creation of communication plans, ensuring that appropriate information is exchanged among key stakeholders
Prepares, submits, and presents written, oral and verbal status reports to clients and management
General Minimum Qualifications: Bachelor's degree required. Minimum 5-7 years of related experience required.
Extensive experience with demonstrated organizational and application project management experience.
Experience managing organization change and communication.
Demonstrated ability to bring projects to completion.
Excellent teamwork, consensus building and diplomacy skills.
Relationship building skills.
Ability to manage in ambiguous situations and adapt to constantly changing priorities in managing a wide range of projects.
Ability to manage and lead projects independently.
Additional Specific Minimum Qualifications: The successful candidate must be a strong leader with excellent communication and interpersonal skills.
The candidate should possess a strong orientation to product quality and project management methodology.
Proven presentation and communication skills across all levels including senior level management
Applicants are required to submit a cover letter detailing directly related experience and salary requirements.
Preferred Qualifications: PMP certification a plus.
Experience in system implementation for managing Facilities, Construction, Real Estate or Finance a plus
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_160183
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.