Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II, GROUNDS SERVICES, Facilities-Campus Services, to provide administrative support to the Grounds Services Department. Responsibilities include responding to customer requests; preparing and editing documents; tracking expenses and reporting on budget details; coordinating vehicle maintenance; maintaining attendance and overtime reports; creating and updating work orders in SAP and assisting with scheduling of work; maintaining databases using Excel, TreeKeeper, and GPS vehicle maintenance tracking software systems; and supporting staff in the use of PC applications and working with IT to resolve any hardware or network issues. Will also perform other duties as requested. Will report to the grounds services manager.
Job Requirements REQUIRED: a high school diploma or its equivalent; a minimum of three years' office and administrative support experience; ability to demonstrate strong interpersonal, communication, and customer service skills and to handle situations diplomatically with people at all levels; ability to set priorities and respond to changing requirements and pressures; and advanced computer skills, proficiency with all Microsoft Office programs, and willingness to learn database programs. Familiarity with SAP and experience working with trades and union staff is a plus. Bachelor degree in a business related field preferred. Job #15747-5
The position requires working overtime during all snow storms and when needed for Institute special events and emergencies.
MIT will conduct background check (including checking criminal records) for all finalists.
Internal Number: 15747
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature