Full Time 40 hours Grade 009 Ambul Surg Ctr-Sawgrass Schedule 7AM-3:30PM Responsibilities General Purpose With minimal direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring surgical specialty knowledge of inventory. Coordinates the daily inventory operations for the Operating Rooms and ensures inventory management procedures are maintained in accordance with best practice standards and hospital policies. Works directly with the manager of Periop Supply Chain, manager of Sterile Processing, Periop Nursing managers and leaders, MPD and SPD supervisors, and finance leadership of Perioperative Services & Supply Chain to set priorities and implement problem solving initiatives. Will ensure optimum levels of responsiveness, appropriate inventory levels, and ongoing communication are maintained at all times with Periop customers, all relevant end users, vendors, manufacturers, and suppliers. Train and mentor Periop inventory specialists on procedures, policies and best practices in the department. Must be self-motivated, able to work independently and exhibit leadership skills. Specific Responsibilities: Lead and instruct junior members of the team in inventory management best practices. Review and monitor inventory levels in assigned par locations; review and monitor OR surgical schedule for implants and stocking requirements; restock all supply carts; place orders for necessary supplies from vendors, utilize PMM to procure products necessary for the daily operations of the OR; verify accuracy of shipments against purchase order. Lead and instruct junior members of the team in determining and maintaining the appropriate inventory levels to ensure product availability per customer requirements. Establish and maintain optimal communication standards, maintains customized inventories for multidisciplinary departments, alerts supervisor and clinicians of supply status. Work closely with vendors on consignment inventories. Resolve invoice discrepancies, check on backorders; determine and maintain the appropriate inventory levels to ensure sufficient product availability. Create and maintain par forms and custom requisitions for SMH ORs. Monitor expenditures, update spreadsheet for all purchases dollar value, suppliers, sub-codes, dates, etc., review and submit monthly expense report, utilize PMM to proactively assess, measure and track supply expenses and usage. Mentor junior members of the team for their respective inventory responsibilities. Lead and instruct junior members of the team in maintaining a centralized distribution system for generic OR supplies. Develop inventory management tools and serves as a resource for other OR sections. Establish and document procedures to support Supply Chain activities. Identify, recommend and suggest solutions for problems relating to the product, process and/or ordering system. Recommend opportunities to reduce cost through consolidation of products or by using alternate vendors. Maintains physical space for inventory including relocation of supplies in various areas. Supports and helps to maintain space utilization and instruct junior members of team. Maintain par sheets as supply locations change throughout the year. Communicate with vendor reps for all consignment products. Train, educate and mentor junior members of the Periop Supply Chain team in policies, procedures and best inventory management practices. Assist with orientation of new team members. Assist in coordination and participate in the semi-annual physical product inventory for Periop as required by SMH Finance to meet cost accounting and regulatory requirements. Qualifications: 2 years of post-high school education in secretarial studies or the equivalent. At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation.
Internal Number: 1144720251
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