The Resource Acquisitions Manager oversees the strategies, processes and workflows of acquiring content in all formats for general and special collections of the Sheridan Libraries. In collaboration with the Head of Technical Services, this role helps develop the vision and strategic goals for the acquisitions team. This role also works closely with the Associate Director for Collections and Academic Services and Welch Medical Library's acquisitions staff to coordinate electronic resources licensing and access management across the Johns Hopkins University Libraries. This position has a deep understanding of best practices and emerging trends in collections procurement and scholarly publishing in academic research libraries. This individual actively engages with publishers, vendors, subscription agents, and consortia to acquire content and conducts ongoing evaluation of their services. In collaboration with colleagues across the University and content providers, this forward thinking position aligns acquisitions strategies with collection needs and available resources. The position develops innovative approaches and designs workflows to ensure that the Acquisitions team of six FTE obtain resources in a timely, fiscally responsible, and effective manner ensuring compliance with JHU's licensing and financial principles and practices.
The Johns Hopkins University Libraries spend over $19 million for collections annually. This position must work collaboratively and closely with a number of departments and divisions across Johns Hopkins including University-wide Library Technical Services, the Library's Financial Unit, the Associate Director for Collections and Academic Services, the Libraries Shared Services and Applications, University Purchasing, University legal counsel, subject liaisons, and others to acquire materials from various publishing markets domestically and internationally.
Specific duties & responsibilities:
Oversees all acquisitions processes and workflows including firm orders, approval plan profiles, demand-driven acquisitions, evidence-based acquisitions, standing orders, subscriptions, and electronic resource licensing
Establishes effective business relationships with current and prospective book/serial publishers, subscription agents, electronic resource vendors, and consortia; evaluates and analyzes their services and pricing, and makes recommendations for improvements
Collaborates with Associate Director for Collections and Academic Services and University Purchasing to evaluate the impact of publisher and vendor business models and those impacts on the Libraries acquisitions
Leads collaboration in developing acquisitions policies, procedures, principles, and workflows
Hires, supervises, coaches, develops, and evaluates staff; ensures alignment of individual and team goals with the Libraries' priorities and goals
Trains and mentors staff to ensure smooth operations and build understanding of evolving acquisitions practices, trends, and standards
Develops collaborative approaches and best practices with University Libraries colleagues to provide efficient and cost-effective acquisitions services
Enhances acquisitions expertise and continued awareness of the scholarly research process through participation in committees, workshops, webinars, and professional associations
Serves as an expert in the use of Sirsi/Dynix Horizon Acquisitions module and the related functions of the University's SAP system
Works closely with University Shared Services and Applications group (IT), researches and analyzes operational aspects of vendor products and services
Ensures legal and financial compliance with University systems
Participates proactively on library-wide committees, task forces, and teams
Understands the life cycle of scholarly communications from creation through various stages of use through disposition
Understands the legal framework in which the acquisitions and licensing of eresources takes place. Demonstrates how and for whom an organization licenses content, as well as the concepts, implications, and contract language pertaining to issues such as archival rights, perpetual access, and interlibrary loan
Understands issues surrounding copyright and fair use so licensing ensures library-friendly terms and conditions
Understands the records management skills needed for actively coordinating and managing the often complicated records needed to track resources
Understands how content should be organized and described so that it will be most useful to the community
Has a theoretical and practical knowledge of the structures, hardware, and software underlying the provision of access to content and the interrelatedness of those systems. This includes but is not limited to information, communication, assistive, and related technologies as they affect the resources and service delivery of content
Understands how to collect, analyze, manipulate, and provide meaningful interpretation of data using relational databases, spreadsheets, word processing, and other tools
Understands and uses established research methods and systems analysis for trouble shooting
Understands and uses methods of assessing and evaluating the specifications, efficacy, and cost efficiency of technology-based products and services
Identifies the principles and techniques necessary to identify and analyze emerging technologies and innovations in order to recognize and implement relevant technological improvements
Demonstrates problem solving, organization, and analytical skills and has an aptitude for detail-oriented work
Communicates effectively, promptly, and consistently, verbally and in writing, with a broad range of internal and external audiences, and must be able to tailor the message to the circumstances and audience as needed
Tolerates complexity and ambiguity, has the ability to recognize patterns and exceptions to the pattern. Is flexible and open-minded. Breaks down problems into fundamental parts and identifies the root cause and possible solutions
Communicates in a timely manner with others about changes that may impact them, including the context and/or reason for the changes; motivates others for results; enables and empowers staff
Modifies approaches to achieve results in changing situations; empowers and inspires others to find solutions in a timely manner
Takes ownership and holds oneself accountable
Minimum qualifications (mandatory):
MLS or MLIS
Minimum 3 years as team lead or supervisory experience in acquiring collections in multiple languages and formats
Experience with multi-consortial purchasing
Experience evaluating complex workflows and developing innovative strategies for timely procurement of collections
Ability to balance priorities and meet deadlines
Strong commitment to enhancing service through teamwork and using technology to advance goals
Experience working with vendors of information resources
Experience negotiating complex contracts
Experience writing and managing RFP's
Knowledge of copyright and Intellectual Property issues
Understanding of link resolver software, metasearch software, data collection software, discovery services, ERMs, and administrative functions of proprietary databases
Understanding of standards and protocols such as Open URL/z39.50, central authentication services (Shibboleth), electronic data interchange (EDI), Open Archives Initiative – Protocols for Metadata Harvesting (OAI – PMH)
Excellent written and oral communication skills
Strong organizational, analytical, and problem-solving skills
Flexibility and initiative in carrying out assignments in a changing, production-oriented environment
Commitment to staff development, mentoring, training as well as cross-departmental collaboration and communication
Demonstrated ability to work independently and collaboratively
Commitment to professional growth and development with a record of professional activity
Demonstrated ability to work effectively and collegially within a diverse environment
Experience with Sirsi/Dynix Horizon environment
Experience with Serials Solutions ERM
Knowledge of current cataloging standards
Working knowledge of at least one Western European or non-Western European language
Knowledge of statistical analysis and interpretation
Experience conducting assessment
Experience working successfully in a complex, multi-library organizational structure
Knowledge of emerging linked data trends and potential impacts on the way data will be communicated throughout the information supply chain.
Classified Title: Librarian III Role/Level/Range: ATP/4/PD Starting Salary Range: $57,544 - $79,047 Employee group: Full Time Schedule: Mon – Fri, 8:30am – 5:00pm Employee subgroup: Exempt Location: Baltimore, MD Department name: Technical Services Personnel area: Libraries
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