Sr. Asst to the VP & CIO/Dept.of INFORMATION SERVICES
SUNY Downstate Medical Center
March 2, 2018
Brooklyn, New York
DUTIES: The Senior Assistant to the VP & CIO is responsible for the managing of the day-to-day operations for the CIO including, administrative activities interpreting operating policies, exercising independent judgment in resolution of administrative problems, conduct research and disseminate information through telephone, websites, mail and email, as well as, assist with IT Administrive Office day-to-day duties. Answering the telephone, scheduling appointments and meetings, maintaining the department calendar, and assisting the manager with written correspondence. Prepare presentations, documents, reports and utilize digital graphics and desktop publishing software. Create and edit correspondence, presentations and proposals. Organize projects and prep files as necessary for delivery. Manage and update task objectives and performance while helping to ensure that project commitments are met. Assign resources to projects while monitoring and tracking the progress for individual project engagements. Organize and maintain electronic and paper files. Control and review requisitions for select CIO projects. Maintaining and administering department personnel records, payroll records, and time and attendance records. On a regular and continuous basis, exercises administrative judgments and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. Serve as backup for other Administrative Assistants when out sick or on vacation. Book training and conference including making travel arrangements. Help in preparing meeting agenda, taking meeting minutes. Other duties as assigned by superviosr. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: REQUIRED: A college degree or equivalent experience is preferred. Knowledge of Microsoft Word, Excel, Visio, and PowerPoint. Proficient in the use of Microsoft Outlook, Lotus Notes, or other email software is essential. Excellent written and oral communication skills. Ability to record accurate minutes during meetings. Ability to manage shifting priorities in in a fast-pace environment. Ability to work collaboratively with a broad range of constituencies is essential. Additional Info: * Represents Location Pay for full-time appointees.Hours of work: 9:00AM - 5:00PM; Days of week: Monday - Friday; Hours per week: 37.5Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 23599
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.