Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's department of Finance and Business Services invites applications for the position of Director of Business Services.
Under the direction of the Chief Financial Officer & Associate Vice President for Finance and Business Services, the Director of Business Services is responsible for effective management of all aspects of procurement, major cash management function of disbursements (accounts payable, travel and card programs), contract services, campus post office and construction procurement functions.
The Director serves as senior procurement officer, senior contracting officer, and university liaison with University Legal Counsel regarding procurement and contract actions, which includes approximately $40 million of non-construction activity by the Purchasing Office and is responsible for the Office of Construction Procurement, which administers approximately $32 million of contracts annually.
Additionally, the Director has responsibility for the cash management function of disbursements (approximately $110 million) including the card program (approximately $4.3 million) including but not limited to audit control for AP function. These duties entail responsibility for overall management of the procurement activity and cash management function of disbursements on behalf of faculty, staff and administrators numbering approximately 1,500 employees and in support of the overall education mission for over 16,000 enrolled students. This position requires a broad-based knowledge of all areas of Procurement and Contract Management. Strong PC and business software skills are required. Excellent Microsoft Office (Word and Excel) skills as well as SharePoint are a necessity. Must have strong business communication skills and excellent use of grammar and composition. Must interact well with all levels of faculty, staff, the University community and constituencies outside the University. Must be a problem-solver and a self-starter. Strong analytical skills and strict attention to detail are definite requirements.
Provide leadership to the Business Services team giving direction and guidance to direct reports, delegating assignments, reviewing staff productivity, and mentoring staff to ensure high quality and prompt service to the public and all University clients, constituents and stake holders.
Managing a staff of professionals, which include the Purchasing Manager, Accounts Payable Manager, Post Office Supervisor, and two Contract Specialists for Construction Procurement.
The Director negotiates and manages sensitive/complex contracts, which have a significant impact on University-wide business operations. In conjunction with Business Services staff, manages, tracks, and evaluates contract compliance and oversees the University RFP process and evaluates vendors. Ensures vendor performance.
Reviews all contracts for appropriateness and conformity to regulatory and policy requirements prior to signature by approving authorities.
Performs high-level review of business transactions and offers advice and assistance to administrators who are writing proposed transactions.
Oversees the University Post Office, including both inbound and outbound University mail and accountable mail for students.
Develops and executes the vision for the Business services function, identifying process improvements.
Maintains thorough working knowledge of the institution’s ERP system as it relates to procurement and accounts payable to ensure staff have the required knowledge needed for their area of responsibility.
Reviews, maintains, and assists in developing effective internal control structures for all assigned functions.
Advises department heads regarding prudent procurement and Accounts Payable practices.
Responsible for providing procurement and contracting expertise to special projects involving institution-wide initiatives.
Advises the CFO & Associate Vice President of Finance and Business Services on Procurement and Contracting matters.
Responsible for writing and maintaining documentation of university procurement policies and procedures.
Recruits, trains, and retains qualified staff while promoting diversity and quality customer service.
Identifies and implements professional development opportunities for staff; trains staff on new procurement and contracting procedures as well as any system enhancements.
Stays current and implements new PA State System of Higher Education and/or State laws affecting all Business Services areas.
Deliver quality customer services to both internal and external constituents in a professional helpful and courteous manner.
Responsible for oversight of shared services for another PASSHE University.
Other duties as assigned.
Bachelor's degree is required. Degree in Business, Finance or other related procurement field is preferred.
Seven or more years of professional procurement and/or accounts payable operations experience. Additional industry/higher education experience, including contract administration, payment processing, change order approval, and claims and dispute resolution, is preferable.
Three or more years full charge supervisory experience multiple departments, preferably in a higher education union environment.
Demonstrated knowledge of procurement and/or accounts payable technologies.
Must have a strong working knowledge of business law, legal aspects of contract administration and RFI/ RFP/Contract Management processes. Must have strong supervisory, leadership, communication, and analytical skills.
Must have highly developed oral and written communication, interpersonal, and customer service skills.
Must be self-motivated and a highly detailed oriented problem solver with the ability to exercise good judgment in evaluating situations and making decisions.
Must have an open and collaborative style of leadership that encourages teamwork and cooperation, and be a strong role model, manager and coach.
Experience using a relational database such as SAP.
Demonstrated ability to handle complex and multiple tasks in a professional and efficient manner.
Strong organizational skills and attention to detail.
Master's degree in business administration, purchasing, supply chain management or a related field.
Certified Purchasing Manager or Supply Chain Manager (CPSM) designation. Knowledge of public bidding laws, regulations, requirements, and best practices; preferably gained through prior work experience a similarly large, complex institution.
Legal contract review experience.
Prior experience in a higher education environment is desired.
Experience using SAP information system is a plus.
Salary is dependent upon qualifications and experience. Excellent benefits package including tuition fee waiver for self and dependents. Applicants must successfully complete interview process to be considered as a finalist.
Candidates should apply online at http://agency.governmentjobs.com/wcupa/default.cfm Electronic application allows for cover letter and resume attachments (required). References with contact information will be required prior to interview. Review of applications will begin immediately and continue until the position is filled.
Developing and sustaining a diverse faculty and staff advances WCU's educational mission and strategic plan, Building on Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment criminal background checks.
Internal Number: 18-189
About West Chester University
West Chester University, the second largest of the 14 institutions that comprise the Pennsylvania State System of Higher Education, is located 25 miles west of Philadelphia. Enrollment includes approximately 9,400 undergraduate students and 2,000 graduate students.