SUMMARY: AC Transit is seeking qualified candidates for the Assistant Director of Procurement & Materials. Reporting directly to the Director of Procurement, this individual will assist with FTA compliance, Cost Savings Initiatives, Policy and Procedure creation, Vendor Performance and overall management of day-to-day operations.
The ideal candidate for this position will be a change agent, strategic, responsive, with solid procurement and cost and price analysis experience. Under general direction, provides technical and professional assistance to the Procurement and Materials Director in managing, planning and organizing the activities and staff of the District's Procurement and Materials operations. This is an unrepresented at-will classification.
REPRESENTATIVE FUNCTIONS: • Drafts and provides advice on procurement and materials management related policies and procedures. • Reviews procurement, contract and materials management requirements, assesses and oversees workload assignments, and ensures operations run smoothly and effectively. • Plans, assigns, and reviews the work of assigned staff, participates in the selection of new staff, and develops and assists in the implementation of department goals, training programs, policies, procedures, and work standards. • Assists in providing leadership to assigned areas; develops, mentors and guides staff in achieving goals and objectives; coaches and develops employees; provides constructive feedback on performance and behaviors; reviews and evaluates work; counsels and handles personnel actions as needed. • Assists in managing and developing the annual budget; directs the forecast of funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. • Assists in the creation and management of Key Performance Indicators (KPI), which serve to validate the implementation and effectiveness of procurement and materials management quality systems. • Develops and implements procurement quality assurance systems and programs for procurement, monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies and implements opportunities for improvement • Conducts a variety of departmental, organizational, and operational studies, research and investigations; analyzes data, recommends and implements modifications to programs, policies, and procedures. • Provides expertise, training to staff, and direction in the development and administration of contract activities; terms; solicitations, including invitations for bid (IFB), requests for proposal (RFP), and requests for qualification (RFQ); contract awards, and delivery of goods and services; inventory management practices. • Participates in a lead capacity during internal and external audits, such as the Federal Transit Administration's Triennial Review; consults with and makes recommendations to the Director • Interprets and administers the application of federal, state, and District laws, regulations, grants, policies, and procedures related to contracts and materials management. • Researches and recommends the acquisition and manages the implementation of information technology applications related to purchasing, contracts administration, and materials management. • Oversees the preparation of periodic and ad-hoc reports related to contracts, inventory control and purchasing activities. • Oversees the sale of the District's surplus and/or obsolete equipment. • Collaborates with other transit and public agencies to improve laws and regulations relating to purchasing, procurement, and contracts administration; stays abreast of new trends in the field of procurement and materials management. • Provides program administration oversight of the District's Corporate Purchase Card program • Manages special projects as assigned • Performs related duties, as required.
MINIMUM QUALIFICATIONS: Education: Equivalent to a Bachelor's Degree from an accredited four-year college or university in Supply Chain Management, Business Administration, Public Administration, management, or a related field.
Experience: Seven (7) years of verifiable and increasingly responsible experience in procurement administration and/or contracts management and four (4) years supervising procurement and/or materials management functions and assigned staff.
Knowledge of: Principles and procedures of contracts administration related to construction, professional services, materials, supplies, equipment, and transit revenue vehicles; the processes and procedures of bidding, including bid specification, proposal preparation, and methods for administering the formal bid process; principles and practices of materials and inventory management; principles of materials management related to budgeting; federal and state laws and regulations related to procurement and inventory control including Federal Transit Administration procurement policies and procedures; software programs related to procurement and inventory management, as well as e-procurement and strategic sourcing methodologies; principles and practices of employee supervision and evaluation.
Ability to: Manage, train, mentor, evaluate, and supervise the work of professional, technical, and clerical staff engaged in procurement, materials management, and contracts administration functions; prepare budgets; conduct studies, analyze data, and recommend and implement procedural changes and solutions designed to improve the efficiency and cost effectiveness of procurement, materials management; implement the acquisition of software and hardware, and manage the related complex technical implementation projects; interpret applicable federal and state laws and regulations, as well as District policies related to procurement and contracts-administration; update the District's standard operating procedures; keep abreast of current developments in the field of procurement and materials management, and inventory control; develop staff reports for Board members; communicate effectively both orally and in writing; act with a sense of urgency when important matters arise and/or are identified; establish and maintain effective working relations with those encountered in the course of work by demonstrating excellent customer service skills.
Special Requirements: Must be willing to: (1) work outside regular business hours as required and (2) travel between the various District divisions.
ADDITIONAL INFORMATION: Must maintain the physical condition necessary to (1) perform tasks in an office setting operating a personal computer, keyboards and other peripheral equipment; (2) possess physical mobility in order to transport oneself expeditiously within and between large District facilities.
THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.
Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.
ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.