A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The University of Michigan Procurement Services is a leader in higher education procurement practices, implementing best-in-class supplier relationships and agreements that provide tangible benefits and value to the University.
Procurement Services has an exciting opportunity for two Senior Procurement Agents. These positions will be responsible primarily for the procurement and contracting of software and related services, and other commodities as assigned. These senior team members will also assist the manager with spend analysis and providing direction for commodity management as well as providing some project management duties. The majority of responsibilities are contract related and this includes preparing and reviewing contract terms to ensure the relationship is clearly defined and mitigating University risk. Candidates for this position must be experienced working in a fast paced environment where he/she must manage multiple complex projects concurrently.
Effectively communicate all contractual requirements and procurement policies and procedures to University faculty, staff and external suppliers. Demonstrate the ability to communicate with diplomacy and discretion with clients and senior management. Negotiate with suppliers’ favorable contract terms, pricing, and delivery following established University protocols and procedures. Provide excellent customer service in responding to University faculty and staff requests.
Evaluate and process contract requests, examining the request for clarity, appropriateness of purchase, bid specifications, and compliance with university policies and procedures. Determine client expectations, develop timelines that satisfy the purchase requirements and clarify scope of work documents. Negotiate contracts including business, legal and commercial terms and conditions for services and products including marketing, public relations, creative services, financial services, HR services, benefits, and other commodities as assigned.
Advise and direct clients as appropriate to the use of University strategic supplier contracts.
Advise clients in the formulation of bid specifications. Manage the Request for Quotations/Proposal/Information (RFQ/P/I) process when appropriate or required by purchasing policy. Assist in the evaluation of supplier quotations/proposals and facilitate supplier selection.
Work closely with the IT Commodity Manager and other procurement leadership to develop and implement procurement initiatives that improve procurement processes, increase contract compliance, and reduce purchase and invoice transactions.
Analyze commodity spend to identify industry and/or procurement trends. Promote and participate in diversity supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
Assist higher level purchasing staff and mentor junior level staff with projects and initiatives.
Strong candidates will have prior purchasing experience with a concentration of skills in leading sourcing projects, the negotiation of contract terms and conditions as well as in supplier management, development of RFP/RFQ specifications.
In addition, this position requires: a Bachelor’s degree in Business Administration, Supply Chain Management or related field or equivalent experience; 5 - 7 years relevant progressive purchasing experience; strong contracting and negotiation skills; excellent customer service and communication skills; organized, and ability to follow through with commitments, and a demonstrated ability to work collaboratively and diplomatically with all levels of an organization. Proficient ability to use the Microsoft Office and Google suites and other hardware/software as needed. Ability to type 40-50 wpm.
This role demands the ability to manage multiple priorities and complex projects simultaneously, along with excellent leadership skills, including the ability to work effectively in a team environment and to make decisions without direct supervision within stated scope.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 154817
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.