Provide day-to-day support for the Purchasing department's Strategic Sourcing Team through assisting in bid preparation, contract extensions as well as marketing, communication and training materials for users throughout campus. This involves responding to daily issues and questions that may arise, communication with staff in departments, researching issues and making recommendations for resolution. This position requires knowledge of purchasing related systems as well as entry level design skills.
Characteristics Duties and Responsibilities
Obtain and verify information regarding sourcing and acquisition options at the request of others.
Interact with vendors/suppliers to ensure understanding of contracting and covered goods or services. Interact with internal and external customers to understand service needs and marketing strategies. Develop materials and/or programs to address customer concerns.
Develop marketing and communication materials and events to campus in a businesslike and effective manner.
Maintain and manage departmental website for updated information, news as well as marketing materials and informational documents.
Effectively demonstrate project management skills through organization and timeline completion of tasks.
Review, enter and update contract information and documents. Process contract documents for signature and dispatch to suppliers for final signature.
Support purchasing related bidding, contracting, reporting and querying, and ordering systems as needed including resolving transaction issues and providing customer service support.
Participate in purchasing systems testing.
Communicate professionally, concisely and accurately both verbally and in writing, requiring judgment in the application of policies and procedures.
Represent the interests of the University and of unit leadership in the use of resources to meet productivity demands; strives to promote continual quality improvement.
Attend and participate in team and department meetings.
Seeks opportunities to enhance one's own professional knowledge, skills and abilities as they relate to current position and/or to prepare for potential future roles and overall career development.
Demonstrates respect and maintains effective working relationships with faculty, staff, coworkers and customers.
Demonstrates understanding of the necessity and value of accuracy and attention to detail and possesses the ability to process information with high levels of accuracy.
Demonstrates understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors and marketing.
Ability to work with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.
Ability to utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs. Able to demonstrate ethical behavior in diverse situations while producing results.
Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers (including vendors).
Ability to make a positive impact on the behavior of Departments and help them in achieving desired results following University policies and procedures.
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.