Organizational Area: Office of the Chief Investment Officer
Location: Oakland, CA
Posting Salary: PSS Grade 23--$67,500 to $102,600 (Minimum to Midpoint)
Position Summary: The Office of the Chief Investment Officer is responsible for managing the University of California's retirement, endowment, working capital, and cash assets under the policies, guidelines, and performance benchmarks established by the Regents. The mission of the Office is to implement those policies and guidelines by selecting, executing, and monitoring investment strategies designed to add value over the benchmarks within a risk-controlled framework.
The Office adheres to high ethical as well as professional standards in serving the investment management needs of its constituency and the Chief Investment Officer has full investment discretion while the Regents retain responsibility for Asset Allocation and Investment Guidelines.
Reporting to the manager of Investment Support Services, the role of the Client Officer 4- Executive Support uses advanced administrative concepts and organization objectives to resolve complex operations and client issues for the OCIO department stakeholders as a whole; with specific emphasis on supporting the Chief Investment Officer. Regularly works on imperative administrative issues where analysis of situations or data requires an in- depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
This role extends as part of the Investment Support Services team leadership with a keen willingness and need to cover high/ low departmental requirements with a completion approach (start to finish). The role also acts as a subject matter expert across OCIO global, office support needs.
As such the role also has a strong, cross- functional capacity of work tasks and shared knowledge base and deliverables performed by the Investment Support Services group for OCIO office wide (front middle and back office support). Cross duties are required to help ensure the high volume work capacity of the OCIO is covered.
Position requires regular, attendance.
Special Conditions of Employment:
Other Special Conditions of Employment: Successful completion of a background check is required for this critical position.
Job Close Date:
Duty 10: 1) directs the daily administrative operations for the executive's office;
2) develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses;
3) functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time accordingly;
4) maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices;
5) responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature;
6) researches, compiles and summarizes complex and / or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive;
7) briefs executive in a timely fashion, with regard to priorities and deadlines, on the status of pending issues;
8) tracks spending with emphasis in Travel and Entertainment and collaborates with the Financial Services Analyst in cost reduction opportunities; and
9) serve as subject matter expert of travel and entertainment expenses, requirements and procedures for the CIO, and compliance review. Processes all OCIO pre-travel approval required by the CIO. Function:EXECUTIVE ASSISTANCE Percent: 50
Duty 20: Supports the manager of Investment Support Services in leading and overseeing a full range of analytical tasks moderate to significantly complex in terms of budgetary funding, number of faculty, staff and/or are broad in scope due to focus of operations. Tasks include-
1) perform compliance review of planned and ad hoc travel expense, subscriptions, vendor invoices and other invoicing requirements;
2) evaluate, assembly and process planned and ad hoc travel expense, subscriptions, vendor invoices and other invoicing requirements;
3) problem solve directly with UCOP Business Resource Center (BRC) in interpreting policies and regulations for travel, relocation, meal, entertainment expenses and vendor invoices with mid to advanced policy interpretation;
4) establish new vendor purchase order (PO) requests, quarterly PO balance reviews, new vendor setup;
5) pay invoices for separately managed accounts performance fees for public investments and general budget expenses;
6) track expenditures for separate accounts and general budget expenses;
7) enter payment requests in ServiceNow (e.g. vendor invoices, subscriptions, memberships, conferences, training, etc.); and
8) evaluate foreign vendor audit requirements, assist Investment Support Services in processing foreign vendor payments in coordination with UCLA audit governance. Function:ANALYTICS AND RESEARCH Percent: 30
Duty 30: Under the direction of the manager- provide project assistance and back-up, oversight and standard work in support of all Asset Classes office wide as needed. Tasks include-
1) provide project assistance and back-up, oversight and standard work in support of all Asset Classes office wide as needed; e.g. data automation management (UpMonth) and project support for shadow performance systems and reporting (Solovis) and investment risk data systems (Aladdin);
2) assists the manager and leads of Investment Support Services with department Account/ Fund status with monthly and quarterly variance analysis;
3) coordinate visa due diligence for group and individual international travel (e.g. India ventures/ operating partners);
4) assists Investment Support Services manager and leads in ensuring processes and workflows of the team are followed and that overall, OCIO critical and non-critical main business activities are sustainably, met; and
5) applies feasibility analysis in support of OCIO wide performance goals in resource allocations for projects. (e.g. onboarding new and off-boarding terminated staff). Function:PROJECTS Percent: 20
Job Requirements Bachelor's degree in related area and/or equivalent experience/training.
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
Advanced knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service. Required
Advanced knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
Knowledge of common University-specific computer application programs. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.