Job Requisition Number: 24956. Enabling the Business of UC Berkeley
To Serve by delivering best value business and procurement contracts, transactions and advice.
To Protect by ensuring highest level of compliance with UC policy and applicable local, State and Federal laws and regulations.
Supply Chain Management mission: •Provide supply chain services that will support the academic and research mission. •Provide guidance and supply chain process tools to campus departments and to central administration units. •Ensure controls in the supply chain and maintain the highest level of compliance with UC policy and applicable local, state, and federal laws and regulations.
The Buyer is responsible for the acquisition of goods, services, which may include equipment and contracting for professional services, maintenance services, consulting and personal services in support of the University of California, Berkeley. Involves acquisition of goods and services including equipment acquisition, contracting for professional services, design and/or construction services, business contracts, maintenance services, consulting and personal services.
Procurement Processing •Draft and execute purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. •Draft RFQs (request for quotation), including specifications and terms and conditions. Develops spreadsheets and other documentation to support analysis •Issue Request for Quote (RFQ) and may issue Request for Information (RFI) and Request for Proposal (RFP) bid packages. •Review requisitions to determine procurement strategy, processing timeline, and additional information needed to complete the procurement process. Initiate and track purchase order through product/service delivery. •May negotiate terms and conditions most favorable to the University on purchases within delegated authority using a variety of procurement techniques, strategies and methods. •Lead transactional sourcing activities using standard forms, terms and conditions under the direction of Purchasing Manager. •Use technology to produce and transmit high quality work efficiently and effectively. Utilize P200 tools regularly, such as the UCOP Supplier Registration and Sourcing (SRS) system. Become a BearBuy and Cal Answers expert. •Develop, organize and maintain extensive file documentation pertinent to audit reviews, contract terminations, federal contracting certifications, bid protests and disputes. •Reviews, comments and approves source justifications and price reasonableness prepares bases for award documents. Documents interpretations of processes, policies, and procedures for edification of customers and suppliers. Develops spreadsheets and other documentation to support analysis
Relationship Management • Negotiate with supplier for lower prices and better terms; Help resolve supplier performance issues. • Regularly communicates with campus customers; •Reduce risk to the University by ensuring departmental compliance with procurement policy; •Work in conjunction with end-users to develop specifications for RFQ/RFPs. •Work with key department contacts to understand customer priorities. •Develop and assist customers with writing detailed performance or product specifications and requirements for purchases, including supplier selection based on cost per quality point or best value grading criteria. •Evaluate supplier performance and resolve disputes if needed associated with bid projects, acceptance criteria, performance, and breach of contract. •Educate departmental staff on purchasing policy and procedures. •Recommend operational improvements based on observation and data analytics.
Supplier Analysis •Identify and investigate sources of supply for unique goods and services. •Conduct cost and price analysis to analyze supplier capabilities to meet University requirements. •If necessary determine if supplier-created documents are in conflict with required University terms and conditions. •Collaborate with Human Resources to determine individual supplier’s proper classification as an independent contractor or employee. •Anticipate potential problems and develops solutions to resolve recurring or unusual issues with bid requests, negotiations and long term contracts. •Seek out, develop and utilize “Disadvantaged, Small, Woman-Owned and Disabled Veteran-Owned” businesses to the fullest extent possible, with the goal of creating additional business opportunities with the University. •Work with campus Buyers and Supply Chain Management unit in developing strategic procurement goals based on spend analysis and procurement objectives.
Procurement Analysis •Interpret and apply University policies and procedures. •Make awards based on lowest cost that meets specifications, perform costs analysis, and determines best value for University. •Knowledge and understanding of a broad range of commodities applicable to the University environment is preferred. •Regularly report on cost containment / savings for the Supply Chain Management Office and UCOP. •Must be able to read and interpret terms and conditions of contracts and determine conflicts with the UC Terms and Conditions of Purchase. Escalate conflicting terms within Supply Chain and Campus Counsel appropriately. • Regularly utilize Spend Analytics, Cal Answers and BearBuy Reports to analyze spending. •Consistently bring forward ideas for process improvement.
Professional Development •Develops a professional development plan and participates in development activities, such as attending classes, joining organizations, working on special projects, and serving on departmental or campus-wide committees, in order to enhance expertise in job areas. •Keep abreast of current literature and developments in related professional organizations and fields.•Prefer demonstrated knowledge of purchasing principles and practices, methods and procedures used in competitive procurement, including value analysis, source selection and negotiating techniques, demonstrated knowledge of contract law, the Uniform Commercial Code, the California Public Contract Code and Federal contracting requirements. •Experience researching, developing, negotiating, and preparing various types of purchase orders and evaluating the quality and cost effectiveness of purchasing options. •Must be able to communicate effectively both in writing and verbally with employees, customers and suppliers. • Strong interpersonal skills. •Must be able to read and interpret terms and conditions of basic contracts. •Understands ERP/financial systems (such as SciQuest, Oracle, PeopleSoft, SAP, Banner, et cetera).Skilled at process improvement and identifying opportunities for increased efficiency. •Proficient in the use of Microsoft Excel and Word. •Proficient in the use of Google docs and Google spreadsheets. •Ability to learn new systems quickly and adapt to changes in the environment. •Bachelor’s degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.