Required Qualifications (as evidenced by an attached resume): Bachelor's Degree or higher in Business or related field. Ten (10) years of progressively responsible professional level experience in procurement, strategic sourcing and/or accounts payable. Knowledge of supply chain routines. Proficiency with Microsoft Office and eProcurement systems. Experience training staff and giving presentations. Preferred Qualifications: MBA or Master's in Business related field. Additional years (11+) of experience in procurement, strategic sourcing and/or accounts payable. Experience in higher education. Experience with Property Control, and/or mail services. Experience supervising within a unionized environment. Demonstrated ability in interpreting and explaining technical and complex policies and reaching rational fair conclusions. Brief Description of Duties: The Assistant VP of Procurement is responsible for the management of all procurement, receipt and delivery, and subsequent payments of all goods and services for all State appropriated and Research funds totaling over $200 million per year. This includes direct administration of Campus State purchasing and Research Purchasing, contract development and negotiation, accounts payable (for both campus and medical center) and Receiving and Mail Services. This position directs the activities of a complex Purchasing, Payable, Receiving, Mail and Property Control operations to provide the highest level of customer service possible to the campus community. The Assistant VP develops the goals and objectives of the department, establishes and communicates performance standards and principles, and monitors the development and training of employees. Being responsible for the performance of 80+ staff members, the Assistant VP provides appropriate direction to management personnel and applies the principle of participation management to achieve high levels of morale. The Assistant VP builds and maintains a strong Procurement team which consistently succeeds in providing effective, smooth daily operations, outstanding customer service and value. The selected candidate will have exceptional customer service skills and the ability to establish and maintain effective working relationships. exceptional customer service skills and the ability to establish and maintain effective working relationships. Incumbent directs the daily operations of the University Accounts Payable, Purchasing, Central Receiving, Mail Services, and Property Control offices which includes the achievement of the overall purpose of the departments' functions and activities of 100+ member staff funded from various funding sources. Develop, enforce and implement policies and procedures that will serve to improve the operations and effectiveness of the University and Procurement department. Oversees budget planning and implementation for the department which is comprised of multi funds: State, Research, Long Island State Veteran's Home, Hospital, and DIFR. Make recommendation to the VP of Finance based on projections, forecasting, spending plans and efforts to maximize budgets. Responsible for the development and refinement of computerized systems and develop means to link the Purchasing, Accounts Payable, and Receiving areas for effective interaction and operation. Responsible for ensuring compliance with SUNY Central administration, Research Foundation, State and Federal rules, regulations and guidelines relating to the procurement of goods and services. Co-Chair the Core Project implementation team for the Procurement Optimization project. Responsible for streamlining the involved processes, develop the application configuration and structure, establish coding to operate Procurement and Accounts Payable in an all funds environment: Research Foundation and State. Responsible for operating, maintaining, and training users on the day-to-day operation of Jaggaer (SciQuest) eProcurement system, and Concur T&E system. Develop and implement negotiation strategies in all areas that effectively yield cost savings and promote fiscal practices that align with University and departmental budget goals, overseeing Strategic Sourcing staff activities. Develop and maintain close contact with clients on campus, vendors with which the university does business and officials in the Research Foundation, SUNY central administration and State Controller's office to address problems and issues as they arise. Train staff on customer service and establish open communication and dissemination of information campus wide. Responsible for the enhancement of internal partnerships among corollary business operation within the University. These partnerships include but are not limited to Accounting, Budget, and Property Controlled Campus users. These activities also include interaction with University Hospital Purchasing, Cost and Budget, Accounting and Finance Offices. Maintain effective communication with Research administration and project personnel. Establish and implement internal guidelines to achieve payment. Proficiency within the specified 30 day time frame required by Prompt Payment Legislation in order to avoid interest penalties assessed to the campus. The consequences if negligence in this area can result in fines to the university resulting in severe financial penalties. Prepare proposals, analyses and reports to allow business activities of the campus to become proactive in their operations as directed by the VP for Finance and Administration. Ensure the State online local petty cash system payment operations, which update both vendors travel reimbursements, is functioning on a high level of efficiency. Ensure the purchasing and payment activities comply with SUNY Flexibility guidelines. Also ensure compliance with State, Research Foundation, University and Federal rules, regulations and guidelines relating to the procurement of goods and services. Promotes use of minority, female and disabled owned business enterprises (MWBE) Veteran owned and small businesses as suppliers of goods and services to the University. Comply with University purchase goals, develops action plans and measures performance goals. Oversees the competitive bidding process in accordance with the policies and procedures mandated by the State of New York Finance Law regulations. Facilitates discussion of proposed purchases with administrative and academic officers and staff ensuring appropriate University participation and compliance. Ensure compliance with NYS/Research Foundation regulations governing payments to vendors and University personnel. Ensure that these regulations are effectively communicated to the University community. Develop and implement procurement related training programs for the procurement team and University departments. Manage all procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency. Communicate and meet regularly with campus departments regarding procurement and related policies for their understanding and/or recommendations to enhance policies, communication and understanding. Establish, monitor and report service level goals, key performance indicators and customer satisfaction criteria for procurement operations and strategic sourcing. Responsible for the implementation, interpretation and dissemination of travel policy and procedures directed by the Office of the State Comptroller and Research Foundation of SUNY. Direct the operation of the University's timely reimbursement for employee and non-employee travel expenses. Other duties or projects as assigned as appropriate to rank and departmental mission. Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree . Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org. About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
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About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.