Under the oversight of the Director of the Project Management Office, the Senior Project Manager will lead, oversee and ensure the successful delivery and management of multiple enterprise-wide, strategic, and business-driven projects at Bentley, as prioritized by University governance and the Project Management Office (PMO). The ideal candidate has experience managing large, multi-departmental initiatives, brings a strategic mindset to each project, focuses on mobilizing diverse teams to achieve business results, and is a proven communicator with people at all levels of an organization. The Project Management Office reports into the CIO.
This role will also support the IT Governance and annual strategic planning process. This includes managing demand and project intake, supporting the creation of business cases, proposing roadmaps and project forecasts, analyzing resources and capacity, and coordinating project prioritization activities with the Project Advisory Board, Executive Steering Committee and President's Cabinet.
Types of projects may include enterprise software selection and implementation, business process improvement projects, ERP and other system enhancements, infrastructure and systems projects, or other strategic initiatives that support business outcomes for students, faculty, staff, alumni, prospective students and other stakeholders at Bentley.
Lead University project teams and drive the successful delivery of projects and their expected business benefits based on PMO project management guidelines and best practices through the entire project lifecycle
Review approved project proposals to further define aspects of the project, including time frame, funding limitations, staffing requirements and allotment of available departmental resources to various project phases
Establish project governance and navigate project hierarchy to facilitate decision-making, issue escalation or resolution, and status communication within a project, in coordination with IT Governance
Provide leadership and motivation to project team members throughout the project life cycle and confer with project staff to establish a work plan for project activities, iterations or phases
Arrange for recruitment or assignment of project personnel to the project team, including sourcing external consulting help when needed
Direct, assign, and coordinate activities of project personnel to ensure project progresses on schedule and within budget
Review and facilitate approval of contracts, Statements of Work, and work plans of external service providers or consultancies contracted to execute project
Manage budgets, invoicing, tracking and reporting for all aspects of the project
Identify and schedule project deliverables, milestones and required activities and tasks
Effectively lead and facilitate meetings with a variety of groups, including project teams, senior leadership, and external vendors
Create project documentation, including: Project Charters, Governance Charts / Roles and Responsibilities, Resource Plans, Meeting Notes, Project Schedules, Action Items, Sponsor Presentations, Weekly Status Reports, Lessons Learned, Project Closeout Checklist and other documents as required per the Bentley project lifecycle
Proactively manage risks and issues using risk logs and devising and managing mitigation action plans
Monitor project activities, ensuring the currency, quality and integrity of the information, while providing consistency in content and “look and feel” across the enterprise
Ensure that project goals are accomplished and in line with business objectives.
Establish and implement project communication plans
Lead the portfolio intake process, working with clients to create business cases for new project requests, determining funding needs, effort, and impact of the work requested, and supplying data that drives effective decision-making around project selection
Update the multi-year IT project roadmap, budget, and resource plan in concert with IT Governance activities
Develop and maintain the framework that drives the capacity and resource planning process for IT
Create weekly, monthly, and annual reports that support the IT governance process and portfolio planning
Maintain the Project and Portfolio Management tools and templates that drive portfolio and project activities
Create and maintain reports and dashboards to ensure portfolio transparency and drive improvement in overall operations
Participate in regular internal PMO meetings and project management process development to facilitate the evolution and adoption of project management practices at Bentley
Provide inputs to the PMO Director for continuous improvement and to achieve higher capability maturity in PPM
Additional duties as required
7+ years of project management experience with 3+ years managing strategic technology projects
Ability to motivate, persuade and engage project teams to accomplish challenging goals and objectives
Ability to manage multiple demands and multiple projects at once
Excellent communication, presentation and facilitation skills. Proven track record communicating with and influencing all levels of stakeholders in IT and business
Strong analytical skills – ensures that short term decisions support long term strategy
Exceptionally organized with reliable follow-through on tasks
Experience using key methodologies such as ITIL, PMBOK, PRINCE2, and/or Agile, with the ability to assess when a particular methodology should be applied for greatest chance of project success
Advanced user in project management tools (e.g. MS Project, SmartSheet, SharePoint, TeamDynamix, ServiceNow, etc.)
MBA or Master's Degree
Project Management certification (PMP, Certified Scrum Master, or similar)
Higher Education industry experience
Posting #: FY181P12122
Bentley University requires reference checks and may conduct other pre-employment screening.
Open Until Filled: No
Internal Number: 3941
About Bentley University
Bentley University is one of the nation's leading business schools, dedicated to preparing a new kind of business leader and one with the deep technical skills, the broad global perspective and the high ethical standards required to make a difference in an ever-changing world. To achieve our goal, we infuse our advanced business curriculum with the richness of a liberal arts education. The results are graduates who are making an impact in their chosen fields and turning their passions into success stories. Located on a classic New England campus just minutes from Boston, Bentley is a dynamic community of leaders, scholars and creative thinkers.