The Procurement Supervisor receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to employees according to established policies and management guidance. Administers organizational policies that directly affect subordinate employees. Recommends changes to unit or sub-unit policies. Management reviews work to measure meeting of objectives. Works on issues where analysis of situation or data requires review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action.
The Procurement Supervisor uses skills as an experienced procurement professional. Works on assignments that are diverse and complex in nature, and requires strong analytical skills necessary to compare and contrast purchasing options. Demonstrates good judgment in selection methods and techniques. Makes independent purchasing decisions. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Identifies risks and responds accordingly. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
The Procurement Supervisor will have authority to make purchases within a defined dollar limit, exercising judgment to determine the most effective methodology to acquire goods and services, with particular attention to total cost of ownership, cost savings, and customer service. The individual is expected to be self-directed, with general direction provided on purchasing assignments that are complex or unique in nature. Use skills as a seasoned, experienced professional buyer with a full understanding of industry practices and campus policies & procedures. The position is expected to demonstrate good judgment in source selection and best techniques and options to obtain solutions and resolving problems.
The Procurement Supervisor will ensure that the University is not exposed to unreasonable financial and compliance risks as a result of the contractual relationships the University enters into, including but not limited to ensuring that:
1) Contracts comply with UC Regent’s policies; 2) Risk management concerns are addressed; and 3) The Univeristy interest is protected.
The Procurement Supervisor will ensure that the correct contracting mechanisms are used to engage contractors or subcontractors are consistent with University and funding agency policies.
The responsibilities include the drafting, editing and/or negotiating of contracts. The evaluation of contractual and other business transactions is performed to identify adverse impacts on University operations. This position is expected to provide in-service training to the campus community on procurement policies and processes. This position will provide information and advice regarding source selection, contractual provisions, policies and procedures, to departmental managers and staff to ensure they are well versed on UCSF procurement processes and that University interests are further protected.
Reporting to the Procurement Manager, the individual is responsible for day-to-day supervision of a team of procurement professionals and for managing assignment and flow of procurement activities, monitoring workload, productivity, quality assuance and effectiveness of the team. In regard to leadership, provide general direction and personnel supervision to the procurement professiionals.
This position may help develop standard forms, establish standard work, explore opportunities for master service agreement for recurring types of purchases, reducing non-value add work, and redirect resources to strategic procurement activities.
Bachelor's degree in related area and three or more years of supervisory work experience, or equivalent experience / training
If not already possess, required to obtain Certified Professional in Supply Management (CPSM) certification within 12 months of employment
Thorough knowledge of the purchasing function
Advanced knowledge of procurement policies and operations, and Federal Acquisition Regulations
Strong supervisory skills required to lead purchasing group in department ensuring adherence to purchasing practices and guidelines
Superior verbal and written communication with professionalism and tact
Strong interpersonal skills required in interacting with both internal and external resources
Strong analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options and planning for major commodities
Ability to interpret, develop and negotiate terms and conditions of contracts
Proficiency in redlining, proofreading and legal writing skills
Superior skills in diplomacy, relationship building, discretion and customer service
Internal Number: Job Req 49566BR
About UC San Francisco
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
ABOUT SUPPLY CHAIN MANAGEMENT
Supply Chain Management (SCM) facilitates the purchase of the highest-quality goods and services at the least total cost. This is achieved by developing strategic partnerships, pursuing initiatives that leverage the power of our collective spend, and investing in talented staff and state-of-the-art technology, as well as ensuring compliance with all University of California policies and state and federal regulations.