HRIS Manager (Administrator I) Sonoma State University
Job ID: 104595 Department Name: Common Management Systems
Salary and Benefits Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $7,917 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, June 22. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment This position is a member of the Management Personnel Plan and serves at the pleasure of the President.
Responsibilities Reporting to and under general direction of the CIO, the Human Resources Information Systems (HRIS ) Manager is responsible for the overall development and support of all aspects of the Human Resources administrative applications. This includes the modules of PeopleSoft HCM and any other module or third-party application approved for campus use. Provides leadership in the adoption and implementation of robust system-functionality to promote efficiencies across the university.
The HRIS manager will also develop and implement training programs related to all aspects of the university HR application for all appropriate levels of the campus community.
Major duties of the position include, but are not limited to, the following: 1. Develop and maintain close operational connections with Human Resources and Faculty Affairs offices managers to understand the unique operational requirements 2. Collaborate with HR managers and CMS programmers/analysts to set goals and objectives as it relates to the enhancement and support of the HR application for both Human Resources and Faculty Affairs offices 3. Meet with campus constituents to analyze business needs and requirements and develop system processes and enhancements to garner efficiencies wherever possible 4. Meet regularly with all levels and all areas across the campus to ascertain system utilization; based on feedback, develop, update and deliver various training sessions and documentation to increase end-user system utilization and satisfaction 5. Coordinate and perform the maintenance of CMS-HR functionalities; responsible for the development and testing of interfaces to/from CMS-HR; perform project management for technical tasks with IT and consultants. Collaborate with functional experts to identify business requirements; lead and perform fit/gap analysis; develop functional specifications and configuration guides. 6. Monitor the use of CMS-HR ensuring completion of critical production in a timely and accurate manner; prevent, analyze and resolve production problems; perform data clean up, system configuration, table set-up, system maintenance, and issue/problem tracking. Responsible for the maintenance CMSHR campus-defined table values and trees. 7. Responsible for the implementation of system upgrades and deployments; collaborate with programmers, functional subject matter experts and end users to perform system testing and to implement fixes and upgrades. 8. Analyze business processes and data needs to recommend and implement improvements related to HR technology. 9. Communicate to user groups the impact of updates and fixes on campus business processes and functions. Develops end-user trainings in response to these changes. 10. Represent SSU at the monthly system-wide teleconferences and subcommittee/ad-hoc task force meetings. Reviews and responds appropriately. 11. Responsible for campus reporting needs as it pertains to Human Resources and Faculty Affairs.
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.
Qualifications This position requires the equivalent to a bachelor's degree from an accredited college/university along with four to five years related administrative support and/or professional work experience in support of human resource, administration, and/or information technology, or on equivalent combination of education and experience to perform the duties of this position. Additional qualifying experience may be substituted for education on a year-for-year basis. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Highly proficient in the use of personal computers including word processing, spreadsheet, and database software. Experience using management information systems and databases, including report development and analysis. Excellent interpersonal skills with the ability to interact with all levels of the campus community and effectively and efficiently communicate HRIS needs and priorities.
Must demonstrate experience in the implementation, use & maintenance of a HR Information System (HRIS), preferably PeopleSoft HCM. Must have extensive experience implementing system upgrades, deploying new technology, conducting testing and documenting system changes. Experience design and deploy workflow highly preferred. Must have experience documenting, training, & assisting end users of business applications, as well as experience with project management and program assessment. Must demonstrate technical literacy in the use of web applications and databases. Experience working in an environment that conducts confidential work with unions and/or employee contracts preferred. Experience in higher ed, and/or familiarity with CSU/SSU highly desirable. Ability to write PeopleSoft Queries and interpret SQL and PeopleCode is preferred.
The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Ability to facilitate the work of others, including participating on and/or coordinating cross-functional teams required. Must have knowledge of project management concepts and the ability to communicate effectively with individuals of all levels of the organization. Ability to develop sound recommendations for modifications or improvements of procedures, technology, or programs. Working knowledge of research, program assessment tools and techniques. Ability to handle information of a highly confidential and sensitive nature. Ability and knowledge of records management. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please describe a technical solution deployed starting from exploring options and creating tech specifications to implementation and end user training.
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.