The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's.
The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.
The objective of UW Medicine Supply Chain Management is to ensure our patient care experience is enhanced by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise.
UW Medicine Supply Chain Management Strategic Sourcing has an outstanding opportunity for a full-time professional staff SOURCING SPECIALIST. The Sourcing Specialist will serve as the institutional Strategic Sourcing authority for facilitating Maintenance, Repair & Operations (MRO) issues and trends, and for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of MRO issues.
This position is intended to provide an enhanced level of service for complex MRO procurement activities. Increased service levels may take several forms depending on the needs of the organization. Examples of enhanced service levels will include participation on-site at HMC and UWMC in planning the following: major projects and acquisitions; maximization of procurement and contracting opportunities; management of contracts and agreements through their lifecycle; training for staff involved in new and complex contracting issues; and rapid response and resolution of contracting issues and negotiations.
The Sourcing Specialist will be responsible for balancing time and assignments to meet all workload goals and incorporating direction from the leadership of divisional responsibilities as to priorities. This position will conduct all contracts in accordance with institutional and Strategic Sourcing departmental policies, procedures, and delegations of authority.
The Sourcing Specialist will be involved with coordinating medical equipment activities for construction and remodel projects for UW Medicine. Activities will include: fielding equipment requests; involving appropriate teams in the review and evaluation of new equipment; providing technical specifications and equipment data sheets to the appropriate teams; providing information on equipment standards; reviewing capital requisitions and determining the best method for contracting, procurement, delivery, and installation to ensure project goals and objectives are met; and collaborating with construction management teams, contractors, and vendors during the construction phase to ensure all installation requirements are fulfilled.
Sourcing Specialist responsibilities:
Provide leadership and direction for procurement and contracting activities to UW Medicine Department of MRO including:
Participate in resource planning, assessing and prioritizing requirements for complex programs including relevant MRO goods and services, contracting, patient safety, and the use of the Internet for procurement transactions.
Identify best practices for conducting major acquisitions and contracts in a cost-effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations including the use of the Internet for procurement transactions.
Under independent delegated authority, plan, award, and administer significant dollar amount purchase of goods and services covering a wide range of technically complex products; serve as liaison with UW Medicine staff to ensure effective overall operation of the procurement, contract, and payables system.
Advise UW Medicine staff on procurement and contracting policies and procedures, recommending and implementing changes in procedures as necessary to support those units.
Develop long-term procurement and contracting strategies and implement procedures and systems that will support continued growth.
Monitor changes, updates, and other policy issues stemming from Environment of Care Committee, Patient Safety Committee, Product Evaluation Committee, Supply Chain Steering Committee, Value Analysis Committee, and other sources.
Contract for goods to meet departmental needs by:
Coordinating with clients their requirements; drafting of technical specifications; recommending technical assistance; and proposing standardization of goods when appropriate.
Committing orders to vendors; preparing electronic purchase orders that are procedurally and grammatically correct; ensuring contract and/or specification compliance; devising evaluation tools to assist clients in selection of alternate products.
Soliciting vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method, i.e., Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; and fully and completely document the reasons for process selection.
Developing and drafting contracts that are compliant with UW Medicine, University of Washington, Federals rules, and State of Washington rules and regulations.
Perform Contract Administration for the Procurement Services by:
Developing and/or recommending contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Attorney General's Office.
Serving as a liaison between UW Medicine MRO and the Attorney General's Office for procurement contracts/agreements.
Maintain a high service level to our clients by:
Providing prompt, courteous response to inquiries, requests, and appointments.
Making priority application and assignment to requests for purchases, contracts, and agreements.
Advising clients of existing or potential policies and/or procedures that may affect their requisitions.
Communicating purchase order status to relevant departments on a consistent basis.
Coordinate with the Medical Centers Clinical Engineering Departments to inform and monitor the acceptance of capital and minor equipment for use within MRO.
Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.
Resolving any vendor performance problems.
Perform research and investigation for sources of supply by:
Locating, contacting, and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine in such areas as quality of goods and quality of service to clients; and monitoring and ensuring compliance with specifications and contract terms and after-sale support and follow-up.
Analyzing bids for multi-commodity purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy-to-understand fashion; auditing responses according to established procedures; and selecting and informing appropriate parties of the selection in a positive, concise fashion.
Researching existing contracts, i.e., UW Medicine, University of Washington, State of Washington, Vizient (GPO), for applicability.
Contribute to effective, efficient procurement services by:
Leading, directing, training, educating, and evaluating employees as required.
Exhibiting a willingness to handle a fair share of the departmental workload as identified by management; participate as required in back-up and fill-in plans.
Surveying and analyzing procedures and Strategic Sourcing processes; preparing findings, and reporting and recommending improvements to management.
Participating in routine departmental operations in a timely and productive manner, i.e., management reports, public bid openings, and contract maintenance.
Actively participating in long-term planning.
Strive to develop professional skills that result in more efficient performance by:
Keeping up with technological and market development in assigned commodity area(s).
Adding to knowledge of business law and related subjects: develop specific knowledge of State, Federal, University, and UW Medicine departmental policies and procedures.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.