Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
About the Department
The Business Services Department supports Western’s mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
The Assistant Director is a dynamic management position responsible for managing the daily operational activities of the procurement and contracts operations for Western Washington University's Business Services Department. You will be responsible for overseeing major purchases associated with campus programs, respond to inquiries regarding departmental processes and procurement project status, support buyers in negotiating terms and conditions with vendors and/or service providers, strive to achieve department objectives and goals, and ensure the success of the eProcurement program in conjunction with Business & Financial Systems.
Your responsibilities will include:
Managing Procurement/Purchasing and Contract Management Functions
Set department goals, implement strategic plans and lead initiatives while serving as a key strategic partner to the Director of Business Services/CPO
Ensure compliance with State procurement laws and University policies
Provide back-up/delegate support to the Director of Business Services/CPO
Process and manage purchasing-related functions
Purchasing and Contracts Analytics
Analyze spend data obtained from University contracts, purchases and third-party sources
Review all current contracts, suppliers, equipment and regulations, including evaluating new products; research prospective suppliers, equipment, products, and other service needs
University E-Procurement Solutions
Serve as the management and functional subject matter expert for the campus Marketplace and eProcurement system; responsible for $8 million in spending processed through the system, and thousands of transactions/contracts processed annually
Optimize the solution and delivery to campus of the eProcurement system
Managing and Training Employees
Conduct performance appraisals
Engage in efforts to increase unit cohesion and teamwork
Developing and managing vendor audits, including vendor purchase contracts and invoices, to ensure compliance and adherence to negotiated pricing and terms
Other duties as assigned
Participate in meetings, in-service training, workshops, and committees
Supervise and administer the maintenance of departmental records, including purchasing information, fires and records in accordance with established policies and regulatory guidelines
Two (2) years’ leadership and supervisory experience in a management position
Five (5) years’ experience working with procurement systems and processes
Two (2) years’ experience in developing and negotiating contracts, including service, consulting, and client-services contracts
Demonstrated experience conducting detailed research and in-depth procurement analysis and developing financial objectives to maximize value
Proficiency with standard business software programs, including business accounting and spreadsheet applications
Demonstrated ability to lead staff and business partners using principles of positive leadership, authentic leadership and engagement, including use of behaviors, tone, time management skills, and personal connections to effect these values
Demonstrated effective oral and written communication skills
Demonstrated excellent interpersonal skills and team development capabilities
Demonstrated ability to work collaboratively in a professional and productive manner with people of diverse backgrounds and experiences
Bachelor's degree or higher in a business field
Senior contracting and negotiation experience
Experience in successfully administering an eProcurement (or similar) program
Extensive knowledge of purchasing card programs and applications
Experience with Washington state and federal grant procurement requirements and guidelines
Knowledge and/or system implementation experience
Kaizen or Six-Sigma experience
Project management experience
Certified Public Purchasing Officer (CPPO), Certified Professional Purchasing Manager (CPPM), or Certified Professional in Supply Chain Management
Range begins at $63,903 and ultimately salary commensurate with experience
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Closing Date Notes
Application review begins July 2, 2018; position is open until filled
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); firstname.lastname@example.org
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.