Job Requisition Number: 25174. Enabling the Business of UC Berkeley
To Serve by delivering best value business and procurement contracts, transactions and advice.
To Protect by ensuring highest level of compliance with UC policy and applicable local, State and Federal laws and regulations.
Supply Chain Management mission: •Provide supply chain services that will support the academic and research mission. •Provide guidance and supply chain process tools to campus departments and to central administration units. •Ensure controls in the supply chain and maintain the highest level of compliance with UC policy and applicable local, state, and federal laws and regulations.
The Senior Buyer (Procurement Analyst 3) provides professional procurement services to an assigned group of campus departments. Responsibilities involve the acquisition of goods and services including equipment acquisition, contracting for professional services, design and/or construction services, business agreements, capital and operating leases, maintenance services, consulting and personal services.
•Document Production: Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. Drafts RFQs (Request for Quotation),RFPs (Request for Proposal) including specifications and terms and conditions. Reviews, comments and approves sole source justifications and prepares bases for award documents. Documents interpretations of processes, policies, and procedures for edification of customers and suppliers. Develops spreadsheets and other documentation to support analysis •Relationship Management: Supplier: (i) Negotiates with supplier for lower prices and better terms; (ii) Develops new supply sources to address supply base inadequacies (as needed); (iii) Resolves supplier performance issues. Customer (Buyer Outreach): (i) Regularly communicate with campus customers; (ii) Reduces risk to the University by ensuring departmental compliance with procurement policy; (iii) Works in conjunction with end-users to develop specifications for RFQs and/or RFPs; (iv) Assists in implementation of campus or system-wide agreements; manages demand against agreements; (v) Makes recommendations regarding new supply sources; champions use of a diverse supply base (as appropriate). •Analytical Practices: Interprets and applies University policies and procedures. Makes awards based on lowest cost that meets specifications; performs costs analysis. Reviews terms and conditions for appropriateness. Evaluates sole source justifications for appropriateness. Provides analysis for complex purchasing projects. •Staff Development: Participates in staff development that enables the staff member to stretch and grow; includes work on committees and assignments, formal and informal coaching and mentoring, regular training and conference attendance.•Demonstrated knowledge of purchasing principles and practices, methods and selection and negotiating techniques. •Demonstrated knowledge and application of University procurement policies, contract law, the Uniform Commercial Code, applicable state and federal regulations, the California Public Contract Code and federal contracting requirements. •Must have analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options. Knowledge of Cost-per-quality point and Best Value methodologies is preferred. •Must be able to communicate effectively both in writing and verbally. •Must be able to read and interpret terms and conditions of contracts. •Knowledge and understanding of a broad range of commodities applicable to the University environment ir preferred. •Must be able to apply logical thinking and sound judgment to arrive at appropriate business decisions. This includes a sense of balance between risks involved, timeliness, cost factors and other considerations. •Must have an understanding, and ability to apply customer service principles and practices. •Desired understanding and use of UC tools – Benefit bank, Sourcing systems, Spend Analytic, Contract Repository. •Desired understanding of Federal Procurement (FAR, ONR, NIH, Export Controls), Prevailing Wage, Maintenance vs Construction, UC Policy, CA Public Contract Code. •Must be able to effectively work independently and as a member of a team. •Skill to create an atmosphere of trust, understanding and reasonableness in the course of business relations and negotiations with suppliers. •Skilled in the use of ERP/financial systems (such as Oracle, PeopleSoft, Sciquest, Banner, et cetera). •Knowledge of Campus departments and operations preferred. •Proficient in the use of the suite of Microsoft Office software. •Bachelor’s degree in related area and/or 3-7 years of equivalent experience/training. •Incumbent will be required to be CPSM certified within two years of being in the position.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.