Job Requisition Number: 25339. The Accounts Payable department has campus-wide responsibility for Accounts Payable support, reconciliation, analysis, and problem solving. Accounts Payable is responsible for providing systems, policies, procedures, and training to facilitate the processing of payables transactions including vendor invoices, T&E reimbursements, leases, wire transfers, student awards and refunds. Total annual disbursements are in excess of $1 billion.
Under the direction of the Accounts Payable Manager, the Accounts Payable Supervisor provides oversight to a team of 9.0 FTE who process and service a wide variety of accounts payable and financial transactions, as well as provide customer support to campus vendors, faculty, staff, students and any individual/entity receiving a payment from the campus. The Accounts Payable Supervisor is independently responsible for guiding staff to research, analyze, and troubleshoot processing and reconciliation issues. This position must have systems knowledge and experience, including the ability to resolve highly complex payment processing issues in the PeopleSoft (“Berkeley Financial System”) Accounts Payable and General Ledger modules, the third-party Jaggaer (“BearBuy”) procure-to-pay system, and the home-grown Travel and Entertainment Reimbursement System.
Operations Management: •Manages and directs the work of a section /department. •Ensures the day-to-day transactions are performed and monthly/quarterly/annual performance metrics are achieved. •Establishes daily priorities and monitors workflow to ensure acceptable response times and to meet priorities and deadlines. •Assumes responsibility for quality and quantity of work produced by self and team. •Ensures the accuracy, control and reporting of financial data. •Ensures adherence to Accounts Payable and purchasing controls, policies and procedures. •Acts as subject matter expert, often participating in the development and monitoring of systems, policies and procedures for financial data management and related business processes. •Develops and implements tools, systems, and processes for streamlining or improving unit operations. •Meets all government reporting, auditing and internal controls requirements for related activities.
Service Management: •Ensures vendor and internal customer issues are resolved in a satisfactory manner. •Addresses escalated situations, often of a complex, sensitive, urgent or wide-scale nature. •Partners with Supply Chain Management and Campus Shared Services to identify and implement improvements to service delivery. •Creates and updates website content.
Supervision: •Conducts regular team and one-on-one staff meetings. •Routinely discusses with staff members progress against unit and individual deliverables, updates on annual goals, and current key performance metrics. •Fosters an environment of team-work. •Writes and delivers annual performance appraisals for direct reports, highlighting areas of success, opportunities for improvement and articulating new annual performance goals. •Assesses and resolves employee complaints and conflicts. Participates in hiring interviews. •Recommends hiring of new employees, transfers, promotions, and terminations, Addresses performance management concerns and takes appropriate corrective actions. •Coaches staff in job mastery, skill development and career development. •Monitors staff coverage and attendance; authorizes leave requests; approves timesheets. •Works closely with Human Resources in situations related to FMLA, ADA, work restrictions, internal investigations and workers compensation claims,•At least five years of supervising and/or leading, mentoring staff, general management or related staff oversight experience in a complex financial operations environment •A minimum of five years experience working in an accounting environment •Leadership skills to promote teamwork and to provide guidance, coaching and mentoring to professional and support staff •Knowledge of the procure-to-pay end-to-end transaction cycle, travel and expense reimbursement complexities, sales and use tax accrual rules, and taxable income withholding and reporting requirements •Communication and Customer Service – Excellent interpersonal and listening skills as well as excellent, oral and written communication skills •Ability to clearly explain accounts payable issues to a diverse campus community in a manner that is easily understood; strong customer service focus with effective interpersonal skills to address and resolve escalated customer situations •High-level knowledge of financial processes, policies and procedures •Information Systems – Demonstrated proficiency working with enterprise and third-party financial transaction computer and information management systems, preferably including PeopleSoft financial applications, Jaggaer procurement system, Google Docs and the Microsoft Office suite of software •Database/Spreadsheet – Demonstrated expertise in the use of spreadsheet and database software in financial analysis and financial reporting •Problem Solving and Organization – Very strong organizational, problem solving, and critical thinking skills to perform in new and unique situations. •Excellent math skills, attention to detail, and ability to work with a high degree of accuracy •Analytical – Demonstrated strong ability to analyze financial data, extract and relate disparate information from various systems, apply it to specific cases, and summarize and present information in a logical format •Ability to perform consistently in an environment of competing demands, frequent interruptions, and high volume activity •Ability to prioritize and manage multiple/varied activities within time/resource constraints •Ability to exercise good judgment and make sound decisions •Bachelors degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.