<p>The Purchasing Director is responsible for setting the University's strategic direction for purchasing operations across all five campuses of the University of Minnesota. The director oversees, directly and indirectly, the purchasing of goods and services, professional services, the sourcing of construction goods and services. Responsibility for the development and implementation of all Regents and administrative policies and procedures related to the purchasing process, and the related purchasing technology and systems. Responsible to ensure that financial information related to purchasing is recorded accurately and timely in the University’s financial systems consistent with generally accepted accounting principles.<br /><br /><br />Essential Duties and Responsibilities:<br />1. Strategic Purchasing <br />• Create a vision and strategy for purchasing at the University, and effectively communicate and promote it to senior management, faculty, staff, suppliers, and other University stakeholders.<br />• Plan and oversee the administrative and operational activities for purchasing operations, including strategic sourcing, purchasing, travel, the card programs, and supplier management.<br />• Maintain an inclusive, participatory and competitive environment for suppliers.<br />• Provide managerial direction and oversight to the development and implementation of automated purchasing systems.<br />• Act as a change agent for purchasing process/service improvement.<br />• Evaluate and implement changes to organizational structures, staffing models, policies, procedures, systems and programs as needed to deliver outstanding service, simplify processes, and reduce costs.<br />• Support and champion sustainability, diversity, integrity, and inclusiveness in the work environment. Communicate these values to University faculty, staff, departments and suppliers.<br />• Ensure that adequate controls are in place across the institution to effectively manage the legal, financial, compliance, and reputational risks associated with the purchasing processes.<br />• Ensure issue resolution within Purchasing, and with other departments or suppliers.<br />• Develop/ recommend annual objectives and long-range plans for Purchasing Services. Execute the approved objectives.<br />• Provide purchasing spend data to university colleges and business units.<br /><br />2. Unit Leadership <br /><br />• Provide oversight of the department through management of 2 exceptional unit managers and lead 18 professional purchasing and support personnel (see Purchasing Services organizational chart).<br />• Manage operating budget of $3 million.<br />• Hire, develop and maintain a Purchasing staff that is knowledgeable of products, business trends, and technology applications.<br />• Manage staff to include interviewing, selection, training, performance management, salary determination, promotion and disciplinary action.<br /><br />3. Campus outreach and policy development (25%)<br />• Coordinate and communicate relevant purchasing policy and procedures to Purchasing Services, other Controller’s Office units, academic departments, and colleges.<br />• Recommend and implement changes to University policies that impact academic departments and colleges policies and procedures.<br />• Recommend to senior leadership and implement changes to Purchasing policies and procedures to ensure effectiveness and efficiency of operations; compliance with applicable laws and regulations; and reliability of financial reports and financial information.<br />• Stay abreast of state and federal laws, regulations and the broader regulatory environment for purchasing activity by attending regional and national activities.<br />• Interpret and ensure that laws, regulations, and university policies financial are applied consistently and appropriately. Resolve issues accordingly.<br />• In coordination with Financial Training Services, develop and maintain the training courses, job aids and other relevant purchasing materials.<br />• Assist in the development and implementation of training for university personnel on purchasing policies and procedures.<br /><br />4. Audit <br />• Respond to internal and external audits related to University purchasing processes; implement findings where necessary/appropriate.<br /><br />5. Data Integrity/System Support <br />• Serve as the enterprise financial system (PeopleSoft) business process owner for purchasing activities.<br />• Oversee the development of systems required to support academic departments and college’s responsibilities.<br />• Oversee accurate, timely accounting data for query and reporting purposes.<br /><br />6. Special assignments <br />• Perform other assigned or self-initiated duties, including special analysis, special reports, and financial projects.<br /> </p>
<p>REQUIRED QUALIFICATIONS:<br />? Bachelor’s degree in supply chain management, business, accounting, finance, or related field.<br />? 12 years experience in purchasing. Other experience that may have relevance include; accounting, financial management, or a related discipline that demonstrates a substantial knowledge of purchasing and financial reporting.<br />? Experience in a large, decentralized organization.<br />? 6 years supervisory experience with demonstrated increasing responsibility.<br />? Excellent analytical skills, including well practiced experience with enterprise financial systems (e.g., PeopleSoft, Oracle, SAP) and a deep understanding how business processes are accomplished in such systems.<br />? Ability to manage multiple and competing responsibilities.<br />? Proven complex problem or system issue resolution skills.<br />? Excellent written and oral communication skills with diverse audiences.<br /><br />PREFERRED QUALIFICATIONS:<br />? Work experience at an institution of higher education or a nonprofit research organization.<br />? Demonstrated ability to work effectively with decentralized customers and constituents.<br />? Ability to organize groups or initiatives which includes segments of the organization outside of one’s immediate area.<br />? Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM), Certified Green Purchasing Professional (CGPP), Certified Professional in Distribution, Warehousing (CPDW), Certified Professional Purchasing Consultant (CPPC), Master of Business Administration (MBA), or post-graduate degree in business, higher education administration, or public administration.<br />? Knowledge of current theory and practice in nonprofit, governmental, or higher education purchasing practices.<br />? Effective public speaking/presentation skills to large groups (>50 attendees).</p>
Internal Number: 325219
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.