UCSD Layoff from Career Appointment: Apply by 9/11/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
The University of California's only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the Pacific Century. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs.
GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1500 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering nine B.A. degree options, three combined BA/MIA program, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization. GPS is also the parent organization to major research centers: Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).
Reporting to the Sr. Director of Development and supporting the Director of Development, the incumbent provides executive administrative support to the GPS development staff. Includes calendar support, travel arrangements, and expense processing. Assists in preparing, researching, and gathering materials and information for meetings and events, and drafting, editing, and proofreading correspondence, briefings, and reports for high level constituents. Responsible for organizing meetings and donor-related events including coordinating all logistics, vendor management, and support of development and other leadership participants. Incumbent will be highly collaborative within GPS, the UCSD Advancement team, and with campus overall.
Must work in a fast-paced environment, effectively manage and prioritize multiple projects simultaneously, pay attention to detail, problem-solve independently, work effectively in a team environment and has strong communication skills.
Ability to work a flexible schedule and/or occasional overtime (evenings and/or weekends), as workload demands.
Please submit a cover letter for a complete application.
Demonstrated experience and proven ability to function at a high administrative level in providing executive level support while representing the University's best interests at all times.
Experience working with the dynamics of fundraising and the concepts of development and advancement for an academic institution. Knowledge of the techniques of donor/prospect research and the ability to extract and distill pertinent/critical information from multiple sources.
Demonstrated experience organizing and coordinating event/meeting logistics. Experience arranging travel, booking tickets, creating itineraries and reconciling expenses.
In-depth knowledge of the principles and practices of public relations in order to provide effective support to special programs for outreach to prospective and existing donors.
Proficiency in using Microsoft Office suite of tools and experience adapting them to meet office needs. Proven ability in using databases and learning new software tools including customer relationship databases (Blakcbaud), and leveraging these resources in the most efficient manner to support office needs.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.