Job Requisition Number: 25784. The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.
Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.
To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html
•Perform accounting and reporting tasks using the Berkeley Financial System (BFS), Berkeley Travel & Entertainment systems and Berkeley financial reporting system (BAIRS), CalAnswers, Supply Chain Management and BearBuy systems. •Serve as liaison between faculty assistant group and finance team. Support training of faculty assistants with respect to routine business processes and spending guidelines and policies. •Receive receipts and business explanations required to process expense vouchers for travel, entertainment, purchases and memberships. •Process exceptional approvals when needed with proper documentation. •Submit reimbursement requests in a timely manner and take initiative to follow-up with affected parties through completion of payment.. •Liaison with vendors regarding proper invoicing procedures and documentation. •Research issues or problems that arise from submissions with incorrect documentation. •Communicate with the Faculty Assistants and other Academic groups regarding any special policy requirements needed for appropriate reimbursement. •Run routine monthly financial reports for faculty expense accounts. •Complete journal transfers for faculty assistant group for expenses that have been coded to the wrong account or when transfer of funds need to take place. •Review monthly balances of research funds and provide Faculty with a summary of those balances. •Under minimal supervision, provide a variety of business services duties including, but not necessarily limited to, the tasks described below. •Organize assignments to fulfill special instructions, quality standards and meet deadlines despite frequent interruptions. •Provide administrative support to the PhD program for Campus Visit Day in areas of meeting signups, meal planning and reimbursement processing. •Answer inquiries from students, faculty, coworkers and the general public. •Direct inquiries to appropriate individuals or departments for further information or assistance. •Coordinate special projects, creating and maintaining databases as needed. •Provide backup support for faculty purchases and seminar planning •Work on special programs as assigned •Participate in finance training on campus. Opportunity to build financial skills by cross training with financial analysts, if desired. •Attend classes which will enhance expertise in job areas •Serve on departmental and campus-wide committees as appropriate •Participate in activities that enhance the campus community and/or larger community to further University service •Maintain knowledge of (unit name) business processes in order to provide back up to other support staff in the unit.•Two years experience as an administrative assistant or related work. •Strong customer service experience •Effective oral/written English and interpersonal communication skills. •Ability to prioritize and manage multiple projects and adapt to changing priorities •Ability to work effectively under pressure and within tight deadlines. •Ability to understand financial policies and implement those policies consistently. •Strong attention to detail and organized. •Self-motivated. Works well in teams and independently. •Demonstrated ability to establish and maintain professional working relationships. •Proficiency using Microsoft Office (Word, Excel, PowerPoint) and office computing hardware and software.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.