Classified Title: Budget Specialist Working Title: Financial and Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 - $23.72/hour Employee group: Full Time Schedule: Monday through Friday 8:30am-5:00pm Exempt Status: Non-Exempt Location: 46-MD:JH at Harbor East Department name: 60000056-Financial & Administration Personnel area: Carey Business School
The Financial & Administrative Coordinator will provide direct financial and administrative support to the Office of Finance.
Specific Duties & Responsibilities:
Financial Related (50%)
Process travel and other reimbursements in SAP.
Process on-line payment requests for invoice payments.
Assist in the review/approval of expenses on a monthly basis for approximately 30 Purchasing Card holders to ensure all charges have been reviewed and approved before monthly deadline.
Generate complex shopping carts for purchase order requests and assist departments with shopping cart processing as needed.
Complete transfers as needed to assure correct expenses are charged to the appropriate accounts.
Processes Master data requests to create/update cost centers/internal orders.
Prepare and process deposit transmittals for payments received; confirm appearance in SAP.
Provide guidance/training of these processes to departments as needed.
Administrative Related (40%)
Provide assistance and serve as backup to Payroll Specialist with payroll transactions for staff, faculty, and students (ISR processing, student hours entry in SAP, parking).
Processes ZSRs for workflow and security access.
Administrative support to the Associate Dean of Finance/Finance office as needed.
Assist in scheduling annual budget meetings with all departments.
Manage and maintain electronic filing system and records for reconciliation. Ensure proper recordkeeping to comply with JHU and federal audit policies.
Exercise discretion and judgment in the resolution of budget questions.
Communicate with appropriate internal and external administrative offices to ensure that established policies and procedures are followed. Offices include Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Internal Audits, Johns Hopkins University Research Administration, and other JHU departments and service centers.
Participate in the development, implementation, completion, and update of departmental policies related to fiscal and operational budget issues.
Assist with special projects and other duties as assigned.
Other Duties as assigned (10%)
Minimum Qualifications (Mandatory):
High school Degree/GED.
Bachelor’s Degree preferred.
Three years of related administrative and finance experience.
Related coursework at the college level may substitute for experience.
Special Knowledge, Skills, and Abilities:
Ability to verify transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines. This requires strong analytical and problem solving skills, attention to detail, and ability to exercise discretion and judgment.
Extensive experience working with various software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook) is required.
Knowledge of University financial policies, practices and procedures, and SAP experience is helpful.
Strong verbal and written communication skills; with the ability to communicate effectively with a broad cross-section of clients.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals.
Ability to work for long periods of time without direction, prioritize own work and work with flexibility on several tasks simultaneously in order to meet various concurrent deadlines.
Ability to exercise administrative judgment and discretion and assume responsibility for consequences and results of actions.
Ability to work effectively with faculty, staff, students, and administration within the University as well as external contacts.
Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents.
Excellent oral and written communication skill required.
Work constructively as part of a team.
Must have good customer service skills, be highly organized and proactive.
Willing to work with internal and external contacts to coordinate and distribute information necessary to complete tasks involving multiple departments, staff members, and locations.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.