The primary function of this position is to provide administrative support to transplant faculty. In addition, this role will provide conference coordination and general office support as needed. The successful candidate will have excellent communication skills (written, verbal, etc.), a strong ability to prioritize work, exceptional attention to detail and follow- through, strong critical thinking skills and judgment, a strong and proactive customer service orientation, and the ability to work both autonomously and as part of a team. Specific duties include:
-Managing academic and clinical calendars including using discretion to make decisions on which meetings are required and optional, this includes using Google calendar and Qgenda -Collaborate with clinic and hospital schedulers to manage faculty calendars -Maintain collaborative relationships between the Transplant care office of UMP/Fairview and across the matrixed MHealth enterprise for facilitation of patient care -Process reimbursement for dues, fees, and travel (DFT) using the University of Minnesota EFS and Chrome River systems -Composing and transcribing letters for patients, doctors, and insurance companies -Responding via phone and email to requests including but not limited to patient information, surgeon availability, and general questions relating to the transplant program -Scanning documents, creating PDFs and requesting documents to be scanned into EMR (Epic) -Corresponding with and obtaining information from hospital systems as appropriate -Managing travel arrangements for transplant faculty including but not limited to bookings, registration, reimbursement processes and general coordination -Assisting faculty research efforts including but not limited to creating posters and presentations, typing and editing manuscripts and abstracts, assisting in manuscript submission, and providing general research through utilizing Medline, PubMed, and other online resources. -Maintain faculty CV’s and track faculty CME
Hourly Range: $16.18 to $27.21 USD/hour
All required qualifications must be documented on application materials.
High School Diploma/GED and 4 years of related experience. Training/education may be substituted for some of the years of experience Experience providing high level direct support to high level professionals, leaders, or executives Intermediate level knowledge/experience with Microsoft Office and other common office applications
Experience with University of Minnesota EFS Experience providing direct support to Physicians, Faculty, and/or Surgeons Familiarity with higher education administrative, academic, and research practices Knowledge of medical terminology Proficiency in editing medical writing and communication Excellent grammatical skills Experience working in a medical setting and knowledge of patient confidentiality standards and procedures Advanced level knowledge of Microsoft Office and other common office applications Experience with Epic or other electronic health records programs Experience with electronic calendaring Ability to accurately type 50 or more words per minute using the computer
Internal Number: 329020
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.