Position Summary: Develops strategies that result in best-in-class strategic sourcing practices and supplier relationships. Identifies projects to apply sourcing and purchasing / procurement methodology to leverage annual purchase volume and rationalize supplier base to ensure benefits / savings to University. Partners with internal clients and stakeholders to identify sourcing needs; conduct buyer / market profiles; share marketplace trends; develop sourcing strategies; share best practices and define acceptable service levels.
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Duty 1: Coordinate with clients to understand business requirements and issues involved with the subject procurement request. Analyze and understand marketplace cost drivers for desired supplies/services. Incorporate pricing/rates in alignment with current market ranges. Develop commodity knowledge as needed for specific purchasing categories Insure procurement assignments are carried out efficiently as to facilitate continuous supply/service support to UCOP operating departments. Function:1 Percent: 30
Duty 2: Independently work through all aspects of a sourcing initiative, while supporting Managing Strategic Sourcing professional on more complex higher benefit initiatives. The sourcing initiative processincludes RFI/RFQ/RFP development process, including gathering of technical and functional requirements, data collection and analysis, market research, proposal quote evaluation, negotiating, execution and implementation of contracts for assigned category/ RFP. Utilize technology to conduct online bidding events, manage awards, and execute contracts and supplier responses through integrated contract management software. Manage Project timelines in accordance with RFP commitments and documented service level agreements Function:2 Percent: 30
Duty 3: Ensure strategic sourcing agreements have favorable pricing, terms, conditions, rebates etc. through review and analysis of internal factors and external market conditions. Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, intellectual property rights, service terms, University liability, alignment with sustainability goals, and conformance with University policies and applicable legal guidelines. Function:3 Percent: 20
Duty 4: Utilize University systems to ensure the efficient execution of processing purchase orders, purchase order changes and required maintenance of purchase orders consistent with the terms conditions and pricing negotiated in executed vendor agreements. Ensure activities are carried out efficiently to facilitate consistent supply of good and /or services to support UCOP operating departments. Function:Function Percent: 20
Job Requirements Bachelors degree in related area and or equivalentexperience. Professional certification preferred
3+ years of experience in strategic sourcing, supply chain management, procurement or related experience in large organizations
Minimum 2 years demonstrated high level of product or service expertise including leading negotiations
Strong customer service and interpersonal skills and the ability to coordinate with internal and external partners to accomplish projects
Demonstrated effective written and verbal communication skills including the effective presentation of strategies and progress to clients, stakeholders and leadership
Demonstrated experience in use of Microsoft suite of productivity applications with a minimum of 3 years of experience in preparing spreadsheets for analytical purposes
Demonstrated ability to analyze problems, identify and consider potential solutions and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organizational skills, including meeting facilitation and decision making
Demonstrated understanding of and ability to comply with a complex array of University policies and state and federal laws that govern acquisitions. Knowledge of the specific category field in higher education or other highly decentralized organizations, including supplier, distribution models, products, and equipment.
Demonstrated knowledge of and experience using various proven negotiation' methods and the ability to critically analyze a negotiation.
Demonstrated knowledge in the development of opportunity assessments, category profiles, and strategic sourcing plans
Demonstrated ability to lead and advise cross organization workgroups Required
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.