A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.
ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.
Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, MBA, Part-time MBA (Evening, Weekend, and Online formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.
Purpose The faculty support department is dedicated to providing skilled and creative administrative support to faculty. This team excels in technical skills, problem-solving abilities, initiative, and a commitment to customer service.
What you will do: The Faculty Support Coordinator provides a wide range of professional administrative support to an assigned group of innovative and diverse faculty. Primary responsibilities include managing and prioritizing support for faculty through complex administrative duties related to faculty teaching materials, research materials, and other responsibilities. The position requires individuals to work independently with minimal supervision and to work effectively as part of a diverse team.
Skills you have:
You can switch between projects with little effort or stress while maintaining perfect attention to detail.
You are comfortable keeping up with meetings, emails, interruptions, and competing deadlines.
You are comfortable working with ambiguity and competing goals.
Prioritizing tasks and meeting (or beating) deadlines is second nature to you.
You have impeccable organizational and customer service skills.
Three reasons why you should apply:
You love being behind the scenes, providing administrative support to faculty, staff, and students.
You have a strong customer service orientation, good judgment and flexibility, and demonstrate the ability to handle confidential material with tact and discretion.
You believe that diverse teams are the best way for work to be accomplished.
Duties and Responsibilities Contributes to our positive and inclusive work community by building trusting partnerships across the school, continually learning, creating impactful experiences, and working with a sense of ownership for outcomes. Approaches this work with a commitment to diversity, equity, and inclusion in mind; treating others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
Set up/maintain Canvas sites for classes
Manage uploading/printing assignments for grading
Maintain grades and attendance
Provide photo class rosters
Prepare seating charts and face cards
Assist with preparation of class presentations and simulations
Create tables and charts using Excel and Powerpoint
Other Administrative Duties as Assigned such as
Serve as point of contact for faculty on special projects
Conference planning and event arrangements
Manage PhD letters of reference
Arrange PhD brownbag & seminar sessions
Serve on school or department committees
Cross train and provide back up support for colleagues
Participate in training of new employees and work-study students
Purchase goods and services for faculty (e.g. books, subscriptions, supplies, conf. registrations)
Arrange travel and hotel for visitors
Arrange catering for faculty events
High school diploma, or equivalent, and a minimum of 1-3 years previous administrative support experience, preferably in an academic setting, or equivalent combination of education and experience is required.
Positive customer service-oriented attitude, flexibility and the ability to work both independently and as an effective team member.
Outstanding interpersonal and communication skills, candidate must be able to communicate effectively.
Ability to organize workload, demonstrate attention to detail, exercise good judgement/discretion, set priorities and be able to work on several projects simultaneously.
Substantial experience, proficiency, and accuracy with PC software in Microsoft Windows (Word, PowerPoint, Excel). The ability to learn quickly and adapt to new computer software and technologies is necessary.
College degree or equivalent combination of education and experience
Experience with Canvas and M-Pathways
Knowledge of University policies and procedures
Knowledge of GoogleMail and GoogleDrive
Knowledge of standard formatting styles (e.g. APA, MLA, Chicago style)
Skills testing may be required.
Physical Demands/Work Environment
Requires the ability to travel to various locations to conduct work and deliver materials
The person in this position routinely communicates with students about financial aid, programs, events, activities, etc.
The person in this position occasionally moves through the facility to attend meetings/events and access files or information
The person in this position routinely moves books and class materials weighing up to 50 pounds to class locations or other venues for student residencies or other events.
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Job openings are posted for a minimum of seven days. The job may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 172522
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.