Work Schedule: Monday- Friday 8:00 a.m. - 5:00 p.m.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 7, 2019.
Under the general supervision of the Lead Procurement Specialist, the incumbent will have full purchasing responsibility for a diverse set of commodities and service contracts. Typical activities include purchasing of commodities of a technical and specialized nature, such as software and professional services and/or developing ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique goods and services requiring collaboration with the department and creative development of original specifications, with minimal supervision or assistance.
Duties include but are not limited to:
Issue purchase orders and change orders in PeopleSoft and PCard purchases as assigned by Lead Procurement Specialist. Research and negotiate prices and/or select alternative vendors.
Review purchase requisitions to ensure adequate specifications, compliance with state statutes and university policy, and completeness of the information.
Obtain formal and informal quotes, ensuring compliance with applicable laws, regulations, requirements, and CSU policies. This includes the development of language for technical and/or complex specifications with input from the requesting department.
Coordinate with receiving department regarding PCard purchases that need to be tagged and/or capitalized.
Work with accounts payable department to ensure new vendor system records are established correctly and structure Purchase Orders to prepare for billing vendor invoice methods.
Review, negotiate, and execute various standard template agreements and basic supplier agreements, ensuring required terms and conditions language is included and ensure current and compliant certificate(s) of insurance are on file prior to execution. Other duties or projects as assigned.
In coordination with Supervisor, may conduct procurement-related training for Department and/or campus personnel.
An undergraduate degree in purchasing, accounting, marketing, general business, or another appropriate field.
Additional experience which as demonstrated that the applicant has acquired and successfully applied the knowledge and abilities of the position may be substituted for the required education on a year-for-year basis.
Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.
Equivalent to two years of experience at a level equivalent to Buyer I with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.
SPECIALIZED KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of the principles of purchasing, price negotiation, methods, and procedures, including the administration of formal competitive bid cycles.
General knowledge of contract development procedures and practices.
Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications.
Ability to analyze bids and administer the bidding process.
Ability to keep financial records and demonstrate creativity in developing cost-saving buying practices.
Professional and positive attitude, adaptable to change, and enjoys collaborations.
An advanced degree in the supply chain, procurement, business, accounting or related field.
Professional procurement certification (e.g., CPSM, C.P.M., CPPO, CPPB, or equivalent) highly desirable.
Demonstrated purchasing experience in government or public education with demonstrated knowledge of California Statues and Codes.
Experience with CSU policy and procedures.
Ability to conduct research and prepare analytical reports.
Intermediate to advanced knowledge of PeopleSoft Finance.
Intermediate skills in Microsoft Excel or higher.
Excellent customer services skills and professionalism.
Demonstrated ability to promote team rapport.
Demonstrated organizational skills.
Ability to document standard operating procedures and workflow while bringing ideas for continuous improvement forward to the supervisor.
Ability to establish and build strong partnerships with campus constituents, providing outstanding customer service.
May lead, guide, and train staff/student employees who perform related work.
Demonstrated experience in excellent communication and problem resolution skills between end-users and suppliers, the Procurement and Contract Services team and the Accounts Payable and Financial Services, as appropriate.
Ability to actively engage with faculty and staff to obtain their technical expertise and advise them of purchasing methods, order/contract status, and ensure that legal, policy and contractual requirements are met.
Strong desire to establish and maintain professional, cooperative, and productive working relationships with, supervisor and coworkers, vendors and contractors. Resolving or asking for assistance with problems and/or conflicts in a timely manner.
Ability to remain informed and ensure compliance with CSU policies, Federal, State, and local laws, regulations, and guidelines.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.