Job Requisition Number: 27355. Facilities Services works to maintain a campus built environment that is conducive to teaching, learning and research. We strive to continuously improve the campus in partnership with all members of the campus community. Facilities Services is comprised of the following units: Campus Recycling and Refuse Services, Custodial Services, Environmental Services, Grounds Operations, Shops, Quality Assurance & Customer Service, Sustainability and Engineering Services and People's Park.
Document Production: •Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. •Drafts RFQs (request for quotation), RFPs (Request for Proposal) including specifications and terms and conditions. Reviews, comments and approves sole source justifications and prepares bases for award documents. •Documents interpretations of processes, policies, and procedures for edification of customers and suppliers. •Develops spreadsheets and other documentation to support analysis (see below).
Relationship Management: •Supplier: (i) Negotiates with supplier for lower prices and better terms; (ii) Develops new supply sources to address supply base inadequacies (as needed); (iii) Resolves supplier performance issues. •Customer: (i) Regularly communicate with campus customers; (ii) Reduces risk to the University by ensuring departmental compliance with procurement policy; (iii) Works in conjunction with end-users to develop specifications for RFQs; (iv) Assists in implementation of campus or system-wide agreements; manages demand against agreements; (v) Makes recommendations regarding new supply sources; champions use of a diverse supply base (as appropriate) ; (vi) Provides guidance and leadership with Supply Chain Management processes and policies to clients and vendors.
Analytical Practices: •Interprets and applies University policies and procedures. •Makes awards based on lowest cost that meets specifications; performs costs analysis. •Reviews terms and conditions for appropriateness. •Evaluates sole source justifications for appropriateness. •Provides analysis for complex purchasing projects. •Performs other tasks as needed utilizing Maximo Asset Management System including research and analysis as assigned.
Other: •May supervise purchasing assistants, lower level buyers, or other administrative staff. •Acquires and maintains a basic technical understanding of commonly purchased products. •Participates in professional development, formal and informal training, and conference attendance. •Additional duties as assigned by the Supervisor.•Must have analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options. Knowledge of Cost-per-quality point and Best Value methodologies is preferred. •Must be able to communicate effectively both in writing and verbally with employees, customers and suppliers. •Must be able to read and interpret terms and conditions of contracts. •Must be able to apply logical thinking and sound judgment to arrive at appropriate business decisions. This includes a sense of balance between risks involved, timeliness, cost factors and other considerations. •Must have an understanding, and ability to apply customer service principles and practices. •Strong understanding and use of P200 tools – Benefit Bank, SD (Sourcing Director), Spend Analytic, Contract Repository. •Understanding of the UC Berkeley Supplier Diversity Program and Maximo system, or ability to learn. •Must be able to effectively work independently and as a member of a team. •Skill to create an atmosphere of trust, understanding and reasonableness in the course of business relations and negotiations with suppliers. Ability to use discretion and maintain confidentiality. • •Skilled in the use of ERP/financial systems (such as Oracle, PeopleSoft, Sciquest, Banner, et cetera). •Knowledge of Campus departments and operations, or ability to learn. •Proficient in the use of the suite of Microsoft Office software, Google Docs and Google Spreadsheets.
Education/Training: •Bachelor's degree in related area and/or 3+ years of equivalent experience/training.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.