The Purchasing Agent procures complex commodities and services, requiring extensive knowledge and expertise, with a significant impact on Michigan State University. This position directly reports to the Purchasing Department, with an office located in the facilities of its primary customer, the Infrastructure Planning and Facilities (IPF) Department. This role procures products and services for architectural/interior design, construction alterations, HVAC, electrical, maintenance, painting, plumbing, mechanical, and MRO (maintenance, repair, operations). The Purchasing Agent is a member of a team led by a Senior Purchasing Agent/Supervisor that reports to the Head of Procurement.
The Purchasing Agent evaluates purchase requisitions for appropriateness, content and clarity; writes and solicits proposals; formulates specifications for complex and unique items for large-scale purchases, and determines suppliers to be solicited for requests for information, proposals and quotations (RFIs, RFPs and RFQs). This position conducts public bid openings, prepares and evaluates bid analyses, and approves the selected vendor. The Purchasing Agent manages supplier relationships and monitors supplier performance for assigned commodities; negotiates prices, terms, and conditions with suppliers; and writes, approves, issues, and administers purchase orders for the University.
The Purchasing Agent is responsible for sourcing suppliers by selecting the appropriate procurement methodology (such as strategic contracts, bid solicitations, sole source) in alignment with Purchasing Department and University business policies and procedures. The Purchasing Agent assesses supplier health and outlook utilizing performance measurement tools and decision modeling practices.The Purchasing Agent partners with MSU legal and risk management offices when negotiating supplier contracts and agreements.This role is responsible for compliance management and risk mitigation measures when assessing suppliers. The above are accomplished through periodic business reviews to ensure that both technical needs and regulatory requirements are met.
Communication, collaboration, and interaction are frequent with Purchasing Department management, IPF staff, and current/potential suppliers. Through these relationships, the Purchasing Agent remains informed ofPurchasing Department objectives and effectively implements service to IPF, the end user. This position actively promotes the Purchasing Department diversity/inclusion and sustainability programs. Interaction with the accounts payable/invoice audit unit occurs to consult and resolve invoice discrepancies.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business or Communications with relevant course work in Purchasing, Materials Management and Inventory Control, Supply Chain Management, materials management, or related field; three to five years of related and progressively more responsible or expansive work experience in purchasing and economic and accounting business methods; or an equivalent combination of education and experience.
The successful candidate will demonstrate results in procurement negotiations and contract management, along with the use of ethical and regulatory-based decision-making skills, in high-pressure situations; effective interpersonal skills to facilitate and resolve situations with differing objectives; and breadth in supply chain experience with knowledge of logistics, compliance/risk management, and import/export regulations; experience in purchasing commodities of the maintenance, repair and operations (MRO) category.An advanced degree in supply chain, business, or law is desirable.Experience in construction management and/or prior work in consulting is a plus. Competitive candidates demonstrate professional commitment through certifications such as a CPM, CPSM, CSM, or CPPO.
Required Application Materials
Resume and Cover Letter
Bidding eligibility ends 7/16 at 11:55 PM
Internal Number: 591097
About Michigan State University
Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.