As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. This position supports University central administration in ensuring that annual depreciation expense for all of the University's fixed assets (buildings, infrastructure, intangible assets, equipment, etc.) is accurately reflected in the University's annual financial statements. The duties include accounting support, reconciliations, consulting, expense monitoring, training administrative and departmental staff, technical analysis, monitoring transactions, trending, communicating equipment policy, and assistance with the close out process. Responsibilities include assisting with compliance with University, State and Federal regulations. Actively participating in recommending process improvements and supporting cross-departmental teams. This position performs professional level financial accounting functions. Complexities include an ever-changing fiscal environment, multiple policies and procedures for Federal, State, University and local regulatory agencies. All functions involve continual cross-campus collaboration and communication, knowledge of federal costing principles, technical and cost accounting knowledge. The Equipment Inventory Office (EIO) is responsible for Federal and State compliance, physical inventories (approximately 27,000 assets), asset tracking supported by the OASIS system, financial reporting, and depreciation analysis for UW equipment and fixed assets including corresponding audits. EIO operates the OASIS system, which is the fixed asset system that is the system of record for fixed assets at the University. Duties & ResponsibilitiesAccounting and Analysis:oMaintain comprehensive fiscal reporting for accounting reporting periodsoActively seek to enhance program by suggesting process improvements oInitiate, review and analyze accounting entries to support capital asset financial reporting functionsoReview financial reports for completeness and accuracyoReview and compile depreciation schedules to ensure accuracyoReview the depreciation transfer funding reconciliation and associated JV'soReview and approve accounting transactions, journal vouchers, management reports, and internal reports for completeness, accuracy and complianceoEnsure adequate audit trails and internal controls are followed and are in compliance with policies and procedures set at the Federal, State and UW levels. oReview peer institutions best practices and prior audit findings to discover potential improvements oReview various standard reports for accuracy and compliance oEngage in the implementation and maintenance of internal (EIO) auditing/monitoring plansoAssist in the development and implementation of institutional policies, procedures, and related systems of internal control, in compliance with University and Internal Audit requirementsData/Information Acquisition:oDeveloping statistical analyses of fiscal and administrative dataoComplex and varied data scrubbing for trend analyses, proper classification of capital assets, and ad hoc data requestsoAssist with data acquisition in response to capital asset auditsCustomer Outreach:oAnalyze and respond to escalated customer compliance questions.oCollaborate with campus departments and fiscal staff giving directives, oversight, and guidanceoCreate, present, and provide training on preparation of rate proposals, financial reports, and general industry-guidelines.oIdentify customer questions/complaints to escalate and determine who the appropriate individual to resolve the issue oMaintain effective communications and workflow processesProcess Improvements & General:oTake the lead in identifying processes in need of improvementoLead the team effort to implement the identified improvements oAttend the Capital Asset Subject Matter Expert meetings and assist with user acceptance testingoUtilize LEAN principles and tools to focus on continuous process improvements activitiesoPrioritize tasks during peak periods to ensure that the work is completed timely oPrepare/generate ad hoc reports upon requestedoParticipate in special projectsoOther duties as assigned RequirementsoBachelor's Degree in Business Administration in Finance, Accounting or other related field or equivalent education/experience.oTwo-three years of experience in financial/fund accounting and computer proficiency with spreadsheets, word processing, and databases in a windows environmentoDemonstrated ability to interpret and communicate effectively complex policies and procedures oDemonstrated experience in successful handling of multiple projects with critical deadlinesoAbility to exercise discretion and independent judgment effectively in decision-making processoAbility to work independently with a high degree of reliability, accuracy, and productivityoPossess excellent oral and written communication skillsDesiredoExperience with federal compliance regulations, outreach and/or trainingoExperience analyzing large quantities of data and creating meaningful summarized reports for decision makersoKnowledge of/experience working with LEAN process improvement techniquesoSpecific knowledge of University of Washington's financial accounting, purchasing and equipment inventory systemoExperience in presentation development and delivery skillsEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.BenefitsAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.