Act as first point of contact in the outgoing subawards process. Create, review, negotiate and recommend approval for University issued subawards. Review and interpret sponsor requirements, government regulations and institutional policy intersections. Evaluate and coordinate processing of responses to faculty and sponsors regarding subawards. Ensures policies are met, appropriate forms are completed and submitted. Respond to routine questions regarding rules and regulations governing sponsored programs. Coordinate subaward reporting and close-out activities.
Duties and Responsibilities:
Triage all subaward requests.
Serve as specialized University purchasing agent for subawards with appropriate role in internal supply chain system. Independently approve purchase orders to encumber the subaward within the supply chain and accounting systems.
Perform most of subaward language negotiation with subrecipients.
Serve as lead administrative user of the various electronic systems used for subaward administration (e.g. SAP, SharePoint, Access).
Train and guide PIs and research coordinators to write effective work scope and deliverables so that desired work is accomplished, and appropriate payments made with consensus among all parties.
Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems.
Use Excel and University systems to create periodic sponsored projects activity reports as well as other ad hoc reports as needed.
Assist with conversion of paper processes into a comprehensive electronic records system.
Bachelor's degree in related discipline.
Three years related administrative experience required, preferred that one year of which is in a sponsored research environment. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Demonstrated experience with budget/pre-award process.
Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment.
Expert knowledge of Excel requirement.
Must demonstrate excellent verbal and written communication skills.
Experience with Coeus and SAP software a plus.
Classified Title: Subawards Specialist Working Title: Subawards Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 to $69,780 per year Employee group: Full Time Schedule: Mon - Fri 8:30 - 5:00 Exempt Status: Exempt Location: 03-MD:Eastern High Campus Department name: 10000034-Research Administration Ofc of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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