The Meetings Coordinator serves as the primary supporter of and back-up to the Director, Meetings & Events for all logistical activity related to Association’s meetings and events including, but not limited to, the annual Institute & Expo, live seminars and bi-monthly webinars.
Primary Duties and Responsibilities:
Act as primary liaison to annual meeting registration vendor
Create and maintain rooming lists for staff/vendors/VIPs
Assist in conference software implementation/management
Manage call for presentations for annual meeting
Speaker management for annual meeting
Website review & updates for event website
Oversee mobile app implementation and updates
Oversee Show Guide production
Expense Report/Invoice processing and tracking
Provide customer service to attendees and presenters
Meeting coordination and materials production for seminars
Manage materials shipping/receiving for live events
Oversee and implement Supplier webinar series
Associates degree preferred
2+ years of related experience required
Experience in event/meeting planning strongly preferred.
Highly organized, with good time management skills.
Strong attention to detail, excellent proof-reading skills preferred.
Experience working with volunteers, customers or members preferred.
Experience with meetings management software (Cvent, GoToWebinar) and Microsoft Office applications.
Ability to travel up to 4 weeks per year
This position is 8:30 am - 5:00 pm; Monday - Friday. Telecommuting is not available, but NAFA offers some schedule flexibility and work from home opportunities after 3-month probationary period ends.
About NAFA Fleet Management Association
NAFA is the world’s largest not-for-profit membership association for individuals who manage the vehicular fleet and mobility responsibilities for their employers. NAFA propels the fleet and mobility profession through its world-class certification, education, advocacy, and peer networking programs, and is an essential element of success for individuals involved in the profession.