Job Title: University Executive Director of Strategic Sourcing and Chief Procurement Officer
Job ID: 21866
Location: Central Office
Full/Part Time: Full-Time
CUNY is the nation's leading urban public university, serving 520,000 students – more than 270,000 degree-credit students and nearly 250,000 in adult, continuing and professional education at 24 institutions in New York City. The University includes 11 senior colleges, seven community colleges, the William E. Macaulay Honors College at CUNY, the Graduate School and University Center, the CUNY Graduate School of Journalism, the CUNY School of Law, the CUNY School of Professional Studies, the CUNY School of Public Health, and the CUNY School for Labor and Urban Studies.
Reporting to the University Senior Vice Chancellor and Chief Financial Officer, the University Executive Director of Strategic Sourcing and Chief Procurement Officer (CPO) is responsible for developing, leading and managing the University's Strategic Procurement Services Department in support of CUNY's mission of affordable excellence in teaching, research and community service. Strategic Procurement Services will provide sustained enterprise-wide leadership and the operational services and support to ensure the CUNY community can obtain the best value in efficiently procuring the goods and services needed to fulfill the institutional mission. The CPO will work with key stakeholders to develop, maintain and communicate Strategic Procurement Services' overall policies, mission, vision, guiding principles, plans, strategies, practices and tools and to ensure alignment with the needs and mission of the University. The CPO must establish and maintain strong senior leadership level relationships across the University to communicate and obtain support of Strategic Procurement initiatives which provide value, increase efficiency and reduce costs. The CPO will develop plans and measure performance to ensure that customer service, procurement value, and cost savings goals are met or exceeded.
The CPO works in close partnership with the State and City of New York, CUNY's Office of General Counsel, central office and college personnel and supplier community to design and implement a fair, consistent, strategic, customer focused, and competitive procurement process.
A key requirement of the position is the ability to drive strategic change across the organization, and, in partnership with the colleges and strategic suppliers, move CUNY to the next level of sourcing and procurement results, incorporating the best practices already in place within CUNY with those in the industry, and providing the thought leadership to adapt new best practices and identify opportunities. A key component of this change environment will be the implementation of an e-Marketplace to provide an intuitive, efficient system for the entire community to purchase commodities while maximizing the savings achieved.
The CPO will evaluate, re-engineer and supervise the Strategic Procurement Department; organized into units such as Procurement Operations, Procurement Services, and Strategic Sourcing and is responsible through these units and their direct and indirect reports for the smooth daily functioning and long-term success of Strategic Procurement Services.
Key responsibilities include, but are not limited to the following:
Develops and implements plans for an enterprise-wide procurement strategy aligned with strategic sourcing and supplier diversity principles and designed to achieve targeted outcomes for customer service, process efficiencies and cost reductions.
Defines a Strategic Sourcing roadmap of commodity and service categories that leverages purchasing volume of all CUNY institutions and establishes enterprise-wide contracts; to this end, leads the implementation of a CUNY-wide e-Marketplace.
Builds and maintains a strong procurement team which consistently succeeds in providing effective daily operations, outstanding customer service and value.
Establishes a customer-service focused center of excellence to effectively and efficiently acquire the necessary products and services needed by any and all CUNY institutions through active central management of enterprise-wide contracts.
Designs and implements methods for assessing contractual performance of major suppliers, initiates supplier improvement programs, manages and negotiates variations within and outside the scope of contracts while enforcing contract remedies where required.
Plans, directs and manages all University-wide procurement and contracting functions which include direct and indirect authority over staff in the acquisition and contracting of goods and services.
Manages the development of bidders' lists and University's vendor file and reviews and evaluates specifications for soliciting responses to compete bids and requests for proposals.
Ensures all sourcing is in compliance with applicable procurement rules, regulations and statutes.
Establishes, monitors and reports service level goals, key performance indicators, and customer satisfaction criteria for procurement operations, procurement services and strategic sourcing. Analyzes data and reports on savings generated and leverages additional procurement opportunities.
Leads the implementation and continuous improvement of CUNY's procurement and strategic sourcing software; and ensures that the system's functionality is optimally utilized.
Defines, plans and implements Strategic Procurement projects and initiatives on time and within budget.
Develops and provides oversight of training programs for procurement staff and customers and confers with CUNY management and representatives of the colleges regarding procurement issues.
Plans, directs and manages the University's purchasing card operation.
Serves as the Chair of the CUNY Procurement Directors' meetings and serves on and/or leads other committees and task forces.
Supervises managers for Procurement Operations, Procurement Services, and Strategic Sourcing or other units of the Strategic Procurement Services Department as identified.
Travels to suppliers and CUNY colleges as necessary.
Bachelor's degree in business, materials management, supply chain management or a related field and eight years' relevant experience required.
The successful candidate will possess the following knowledge, skills and professional attributes:
Extensive knowledge and experience leading strategic procurement for an institution with the size and complexity of CUNY System and extensive knowledge of best practices in procurement in higher education.
Demonstrated leadership to guide, motivate, and direct team members
Proactive, creative and innovative.
Proven ability to implement and sustain a strategic procurement plan linked to a budget with savings and performance goals.
Significant experience and competencies in developing and implementing Sourcing strategies for multiple supply categories.
Broad experience executing contracts and managing suppliers.
Strong knowledge of and experience with successfully implementing and managing automated eProcurement systems and Accounts Payable systems such as PeopleSoft.
Skill in managing customer support and training for a diverse customer population.
Demonstrated abilities to facilitate collaboration between diverse groups with potentially conflicting interests
Demonstrated ability in interpreting and explaining technical and complex statutes, policies, and codes; conducting research and analysis; and reaching rational, fair conclusions from available information.
Eight years progressively responsible experience overseeing financial management, procurement or related areas, for large organizations, preferably in a governmental setting or higher educational organization, of which no less than five years are in a senior supervisory capacity.
Master's of Business Administration or Masters in a related field and/or Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) designations and Juris Doctorate degree are preferred.
Knowledge of all procurement process disciplines including spend category/commodity management, government procurement, source selection methodologies, bid specifications, statements of work, requests for proposals and solicitations, negotiation, contract formation, supplier value management, requisition to payment and/or administration is critical.
Demonstrated ability to provide effective leadership, strategic vision, supervision, professional development, and training to ensure individual staff development and achievement of organizational goals and provide a high level of customer-focused services and continuous improvement in the procurement area.
Experience in collective bargaining environments with multiple labor unions.
Superior analytical, communication, and interpersonal skills, and has the capacity to think strategically and creatively.
Demonstrated experience in implementing strategic sourcing principles.
Strong understanding of information technology, bench marking and performance metrics.
The candidate must also embrace the University's goals and initiatives in regards to Minority-and Woman-owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB).
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
City of New York employees, and employees of Participating Employers, hired on or after July 1, 2019, and their eligible dependents, will only be eligible to enroll in the Emblem Health HIP HMO Preferred Plan, and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365 day period. If a new health plan is selected, the new plan will be effective on the 366th day
An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting an Opt-Out Request Form to Emblem Health.
An employee, or eligible dependent, must meet certain criteria and the request must be approved by Emblem Health before the exemption is granted. The Opt-Out Request Form is available on the Emblem Health website.
HOW TO APPLY
For full consideration, submit a position focused cover letter and resume with your online application. Your cover letter should clearly explain how your experience and credentials fulfill the duties and qualifications outlined.
The direct link to the job opening from external sources is: The direct link to the job opening from external sources is:
Open until filled with review of resumes to begin on March 9, 2020
JOB SEARCH CATEGORY
CUNY Job Posting: Executive
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Internal Number: 21866
About CUNY City University of New York (System Level)
The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.