At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 3/12/20
The College of Engineering (COE) at UC Berkeley provides oversight support for two independently managed recharge operations - the Marvell Nanofabrication Laboratory (NanoLab) and the Cory Hall Machine Shop.
Both recharge centers support over 300+ faculty affiliated with 22 campus-wide departments. The combined total of both recharge centers annual operating budgets is well over $6M. The NanoLab is an interdisciplinary facility whose primary goals are to foster research and education in areas of semiconductor manufacturing, nanofabrication techniques and interdisciplinary applications of nanofabrication. The facility is a unique 15,000 square ft. clean-room maintaining and providing access to more than 250 pieces of semiconductor process equipment and metrology systems. The NanoLab and associated Machine Shop serve the needs of more than 450 researchers per year from UC Berkeley, other UC campuses, national labs (including Lawrence Berkeley, Sandia and Lawrence Livermore), and approved affiliate companies from the private sector.
The incumbent serves as a Procurement Specialist for the Nanofabrication Laboratory as well as providing backup support to the Cory Hall Machine Shop. Incumbent is responsible for establishing and implementing NanoLab procurement procedures to meet the needs of technical staff, lab researchers, and principal investigators.
35% Document Production and Procurement Processing:
Drafts and executes purchase orders, utilizing standard terms and conditions for materials supplies, equipment, and services.
Drafts Request for Quotation (RFQs), including specifications and terms and conditions.
Issue RFQ and may issue Request for Information (RFI) and Request for Proposal (RFP) bid packages.
Issue purchase orders and contracts within an assigned delegation limit.
Review requisitions to determine procurement strategy, processing timeline, and additional information needed to complete the procurement process. Initiate and track purchase order through product/service delivery.
Lead transactional sourcing activities using standard forms, terms and conditions and CalUsource under general direction of ERSO SCM Senior Buyer (as needed).
Gains knowledge of semiconductor industry commodities, equipment, and processes sufficient to communicate regarding product specifications/selection and to make independent product selections in the following areas: semiconductor process chemicals and materials, class100 cleanroom materials and apparel, specialty compressed gases, vacuum related equipment and service, protective safety equipment, other commodities as required.
Source specialty gases and electronic grade chemicals and cleanroom items; provide specification to engineers and technician for review and selection.
Develop, organize and maintain extensive electronic file documentation pertinent to audit reviews, contract terminations, bid protests and disputes.
Reviews/approves sole source justifications and price reasonableness for appropriateness, prepares basis for award documents.
Documents interpretations of processes, policies, and procedures for edification of customers and suppliers.
Prepare Blanket Purchase Orders for both goods and services, to manage project deliverables and payment.
Enters PO change orders, resolves invoice Match Exceptions, researches and resolves supplier invoice payment issues.
Forecast inventory requirements of specific commodities, plan and execute purchase schedule.
25% Analytical Practices and Project Management:
Under general supervision, provides analysis of moderate purchasing and other projects; using subject matter knowledge; collects and prepares information for use in discussions, meetings of high level management and external constituents.
Works directly with NanoLab Facilities and Equipment Manager, Process Engineers and Applications Programmer on strategic plans for equipment and facilities associated with the NanoLab, and provides analysis on a wide range of procurement issues as requested.
Collaborate with internal lab engineers and technicians to research and collect laboratory and machining specifications for input into technical portions of equipment needs to base potential purchase agreements on; review pending projects, and assist as needed to ensure project follow-through.
Knowledge and understanding of a broad range of commodities applicable to the University environment is preferred.
Must be able to read and interpret terms and conditions of contracts and determine conflicts with the UC Terms and Conditions of Purchase,
Regularly report on cost containment / savings for the Supply Chain Management Office and UCOP. Escalate conflicting terms within Supply Chain and Campus Counsel appropriately.
Makes awards based on lowest cost that meets specifications; performs costs analysis and determines best value for University.
Regularly utilize Spend Analytics, Cal Answers and Jaggaer Reports to analyze spending. Develops spreadsheets and other documentation to support analysis.
Manages NanoLab 'Gift In-kind' equipment donations program according to University policy and procedures.
Recommend operational improvements based on observation and data analytics.
20% Relationship Management:
Identify and investigate sources of supply for unique goods and services.
Conduct cost and price analysis to analyze supplier capabilities to meet University requirements.
If necessary, determine if supplier-created documents are in conflict with required University terms and conditions.
Negotiates with supplier for lower prices and better terms, and question price increases.
Resolves supplier performance issues including invoice/PO discrepancies, products not as specified, shipping problems.
Develops new supply sources to address supply base inadequacies (as needed), in response to research and industry technical advances and updated safety protocols and as required for new semiconductor research processes.
Initiates, negotiates and documents annual service and maintenance contract renewals.
Actively solicits material/chemical donations for the NanoLab.
Collaborate with Human Resources to determine individual supplier's proper classification as an independent contractor or employee (as appropriate).
Anticipate potential problems and develops solutions to resolve recurring or unusual issues with bid requests, negotiations and long-term contracts.
Responsible for complex shipment/delivery logistics for domestic and international shipments of high-value equipment.
Analyze/track usage, manage vendor performance: Bulk Liquid Nitrogen contract (campus contract, TechAir/Airgas), specialty compressed gases (system-wide, Praxair) and various departmental blanket contracts for products and services.
Researches, reviews and recommends to customers new supply sources for semiconductor commodities and services on an ongoing basis.
Seek out, develop and utilize Fair Wage/Fair Work, Disadvantaged, Small, Woman-Owned and Disabled Veteran-Owned businesses to the fullest extent possible, with the goal of creating additional business opportunities with the University.
Assists NanoLab membership with a variety of inquiries regarding NanoLab policies and procedures.
15% Other Essential Functions
Responsible for managing personnel functions for NanoLab student employees (currently 10).
Acts as backup to NanoLab Administrative Manager in the areas of recharge accounting and billing, industrial member contract agreements, membership fee management and personnel support for 30 FTE.
Guide departmental staff on purchasing policy and procedures; document procedures.
Documents disposal or salvage pick up of inventoried equipment, coordinates sale of university-owned equipment through UC Berkeley Surplus.
Other duties as assigned.
5% Other: Acquires and maintains a basic technical understanding of commonly purchased products. Participates in professional development and training.
Participates in professional development and training, attends annual Semicon tradeshow to keep up-to-date with vendors and industry standards.
Develops a professional development plan and participates in development activities, such as attending classes, joining organizations, working on special projects, and serving on departmental or campus-wide committees, in order to enhance expertise in job areas.
Participates in monthly Buyer Meetings held by Campus Shared Services and Supply Chain Management.
Keep abreast of current literature and developments in related professional organizations and fields.
Must have analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
Must be able to communicate effectively both in writing and verbally.
Must be able to read and interpret terms and conditions of basic contracts.
Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, et cetera).
Some knowledge of Campus departments and operations required, e.g., E-waste, UC Surplus, and Environmental Health and Safety.
Proficient in the use of Microsoft Excel and Word.
Within 2 years of being in the position, the incumbent will be encouraged to pass Institute of Supply Management's Certified Professional in Supply Management (CPSM) Modules.
Within 1-2 years of being in the position, become familiar with a wide range of chemicals, materials and other commodities and suppliers required for NanoLab operations. Examples are: silicon and other wafer substrates, microelectronic grade specialty chemicals, specialty gas suppliers and specification of products, cleanroom garments and other cleanroom supplies, vacuum and turbo pumps, safety equipment and personal protective equipment, and supplies required for maintenance of the equipment and facility.
Skilled at process improvement and identifying opportunities for increased efficiency.
Proficient in the use of Google docs and Google spreadsheets.
Ability to learn new systems quickly and adapt to changes in the environment.
Ability to pay strict attention to detail in a fast-paced environment.
Familiar with or the ability to understand UCOP Procurement/Supply Chain Management policy, BFB-BUS-43.
Familiar with or the ability to understand the CA Partial Sales Tax Exemption guidelines.
Ability to work cooperatively in a diverse environment that includes over 400 lab members.
Skills to provide coaching and mentoring to support staff.
Excellent customer service.
Prefer demonstrated knowledge of purchasing principles and practices, methods and procedures used in competitive procurement, including value analysis, source selection and negotiating techniques, demonstrated knowledge of contract law, the Uniform Commercial Code, the California Public Contract Code and Federal contracting requirements.
1 or more years of purchase experience, including soliciting competitive bids, evaluating proposals and contract awarding.
Proficiency in the use of procurement cards, verification, and approval procedures a plus.
Assigned roles in Jaggaer (such as: Authorizer, Buyer, Buyer Intervention, Change Order Preparer, Match Exception Preparer, Requisition Creator) a plus.
Proficiency in using e-procurement system, and familiar with UC specific policies and procedures for procurement.
Proficiency in the use of reporting tools. Knowledge of commodities with special emphasis in: semiconductor industry, manufacturing, information technologies, and/or maintenance related items and services.
Must be able to effectively work independently and as a member of a team.
Experience working in a large decentralized organization.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.