This Executive Assistant will provide administration and management support to the Technology office for the EMEA Technology office including providing executive support for Deputy CIO, , Head of Corporate, Investment and Transaction Banking Technology Department and Head of Planning Department
Provide a central role for cross divisional requirements to ensure timely completion
Responsibilities include support for running the day to day operational activities relating to Planning department's core processes, including IT risk management, Business continuity, , strategy, governance and reporting
Provision of the necessary management information (MI) and Meeting support
Drive and support the delivery of governance activities which includes IT strategy management, regulatory request management, and maintenance of a governance framework for management, performance and communication, collating inputs including SLAs and KPIs across all EMEA IT functional towers where appropriate
Collect, collate and present management information (MI) to the L1 and L2 management in a timely manner - production and management of assigned report/s
Act as a central point of contact for inter departmental activities. Ensuring all participants complete required activities to agreed timescales
Provide confidential and agreed executive management assistance which is including making the necessary travel arrangements for business trips, preparing detailed itineraries for Deputy CIO, , Head of Corporate, Investment and Transaction Banking Technology Department and Head of Planning Department
Facilitate and co-ordinate monthly BCP routines for the Planning department
Manage and maintain the IAUM register and processes for the Planning department
Facilitate the training requirements and the knowledge transfer needs of the Planning department
Provide support where appropriate to the Tec management team
Manage the maintenance and administration of assigned SharePoint site, including facilitating information sharing and collaborative working
Produce necessary materials, such as reports and presentations, as required by the Planning Department
Previous experience of collating and analysing office performance metrics
Previous experience of creating presentations for use by management
Functional/Technical Skills and Knowledge requirements:
Extensive use of the Microsoft Office suite, especially Excel including graphs, formulas and pivot tables; PowerPoint; Word and Outlook.
Understanding of SharePoint site administration and management.
Takes a logical, analytical approach to problem solving and pays close attention to detail.
Excellent written and verbal skills, and must be able to document and articulate to others key issues in the software development arena.
Able to rapidly evaluate and understand new products within the team's scope.
Drive the building of a service excellence culture, always putting the customer, our people and our business at the centre of everything undertaken.
Japanese language business level (Nice to have)
Minimum A level or equivalent experience
Certifications preferred in: o EXCEL o PowerPoint o Word
Integrity and Responsibility -Balance Risk with Opportunity -Customer Focus -Demonstrate Global Perspective
Professionalism and Teamwork -Drive For Results -Collaborate and Build Partnerships -Communicate Effectively and Professionally
Challenge Ourselves To Grow -Influence and Inspire Others -Lead Change & Seek Continuous Improvement -Think Strategically - Manage and Develop Talent
* As duties and responsibilities change, the job description will be reviewed and amended in consultation with the job holder. The job holder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division
MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.
We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.
We are open to considering flexible working requests in line with organisational requirements.