The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Valley Medical Center, UW Medical Center-Montlake, UW Medical Center-Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.
The objective of UW Medicine Supply Chain Management is to ensure our patient care experience is enhanced by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise.
UW Medicine Supply Chain Management team has an outstanding opportunity for a full-time, MANAGER, MATERIALS & LOGISTICS. The Manager, Materials & Logistics, administers all Supply Chain materials and logistics functions and directly leads the Supply Chain operations at their respective entities. The position is accountable for the management of all perpetual and periodic inventories, all supplies received, stored, and issued within UW Medicine for their respective entity.
Specific responsibilities include but are not limited to:
Under the guidance of the Assistant Director/Site Lead, Materials & Logistics, assist in the leading of the UW Medicine Supply Chain vision and overall strategy which includes standardized facility-based receiving, storage, inventory management/control, point of use/low unit of measure, and distribution operations in all of UW Medicine.
Work with Assistant Director/Site Lead and other Supply Chain leadership to ensure appropriate delivery systems such as Low Unit of Measure (LUM), Just in Time (JIT), and/or point of use type systems are evaluated and wherever possible implemented in a standardized and consistent manner. Optimize use of existing facilities and staffing to ensure appropriate product stocking levels and utilization. Oversees management of medical gas storage to meet safe storage requirements; monitor delivery, distribution and access to the medical gas storage areas for UW Medicine.
Serve as a Supply Chain point of contact and liaison to entity department directors/managers, other clinicians and physicians, ensuring they are kept informed of UW Medicine Supply Chain contract and process improvement initiatives; champion and execute supply expense reduction efforts for the entity; provide active communication with entity leadership on new contracts and assists the entity leadership in bringing forward Supply Chain related needs and requirements to support their entity.
Leverages strengths-based leadership to give effective, meaningful feedback, develop others, and maximize employee engagement; uses principles of effective leadership to motivate, lead, and inspire others; communicating effectively at all levels across the system.
Help develop and carry out system-wide logistics policies and procedures at the facility level and ensure these standardized polices are consistently implemented.
Serves as a customer service advocate and ensures staff responds to all customer requests and requirements in a highly responsive and professional manner.
Serve as a member of the UW Medicine Supply Chain Leadership team to ensure strategic vision for system wide supply chain operations and logistics management.
Human Resources/Personnel Management:
Under the direction of the Assistant Director/Site Lead provide and direct site Supply Chain Management staff to ensure collaborative relationships with supported departments, physicians, and clinicians within the entity in order to achieve UW Medicine Supply Chain strategic goals and initiatives without compromising patient care.
Recruit, hire, and set performance expectations of direct reports. Perform evaluations, counseling, corrective action, and trains staff according to system-wide policies and procedures. Identify, coach and/or mentor top talent for leadership opportunities and succession management. Create a foundation that supports and develops team members allowing for growth and success.
Provide day-to-day supervision of department staff, which includes scheduling work, monitoring performance to ensure compliance with guidelines, policies, and procedures, providing feedback on performance, and writing and conducting performance reviews.
Support UW Medicine Supply Chain operations using strong interpersonal and communication skills to overcome resistance to use of change methodologies; advise and consult with the Assistant Director/Site Lead on how to perform tasks and create deliverables; support issue resolution and decision-making; and identify integration points with other projects.
Process, Quality, and Service Improvement:
Under the direction of the Assistant Director/Site Lead and other Supply Chain leadership, work with UW Medicine system staff to implement system-wide inventory strategy and improve supply chain performance through a reduction in obsolete inventory, improvements in inventory turns and improvement in inventory replenishment processes.
Understand, communicate, and implement standardized continuous process improvement strategies to include Six Sigma and Lean to all staff and also promotes the ongoing strategic vision and goals of UW Medicine Supply Chain at the facility level so that consistent implementation is carried out. Organize multiple projects, schedules, demand and to meet shifting priorities.
Assist in the implementation of contract and efficiency-related cost-saving initiatives throughout the entity in a responsive manner, meeting established system-wide savings, implementation, and compliance goals.
Carry out system-wide logistics policies and procedures at the entity level and ensure these standardized polices are consistently implemented. Ensure entity compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies as well as recalled or suspended inventory products.
Engages in continuing education initiatives to ensure that leading edge technologies are utilized appropriately within the system. Anticipates problems and takes corrective action prior to completing the task. Performs challenging tasks efficiently and effectively
Under the direction of the Assistant Director/Site Lead and other Supply Chain leadership, implement system wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management; monitor annual Supply Chain budgets to meet system goals and objectives ensuring entity expenses are on target and within budget.
Function as a member of the UW Medicine Supply Chain Management team participating in the development of operating and capital budgets, programs, policies, and plans for the effective operation of the health system.
Responsible for partnering with UW Medicine management to pursue opportunities for reduction of expenses in equipment, supplies, and service areas for all aspects of the supply chain.
Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies, and services while fulfilling the mission of the organization.
Apply and enforce procurement separation of function practices in accordance with the Uniform Commercial Code (UCC) and accounting practices for establishing appropriate inventory management controls, utilizing Generally Accepted Accounting Principles (GAAP).
Optimize use of Materials Management Information System and other Supply Chain automation tools that works to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work.
Utilize standardized system-wide dashboard analytics to measure inventory levels, ensure proper inventory controls, and other Supply Chain operations key measures of performance to ensure they are measured, monitored and goals are met.
This position must develop standardized systems that can be carried out and maintained by site based leadership to be successful.
Rapidly summarize information and present to others
A Bachelor’s degree in Healthcare, Business or Logistics/Supply Chain Management is required. An equivalent combination of education and experience may substitute for stated requirements.
The position requires a minimum of 4 years of Supply Chain Management or Finance experience with 1 year in a healthcare setting, including at least 1 year in a Lead, Specialist, Coordinator, or Supervisory level leadership role.
Key experience highlights include:
Healthcare business operations and/or financial management experience in a healthcare setting.
Experience standardizing disparate processes.
Experience in process improvement methodology, change management, and operational improvement.
An equivalent combination of education and experience may substitute for stated requirements.
CMRP (Certified Materials Resource Professional).
2 years experience in a healthcare setting.
Formal training in Lean/Six Sigma or similar process improvement programs.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.